Secretary
The Secretary provides organised administrative and clerical support to help our team manage information, correspondence and daily office activities in the UAE. Success in this role means maintaining accurate records, coordinating schedules and ensuring timely communication with colleagues, clients and service providers.
Key responsibilities
- Manage calendars, appointments and meeting arrangements for designated managers or teams
- Prepare, format and proofread letters, reports, presentations and other business documents
- Handle incoming calls, emails and correspondence and direct enquiries to the appropriate colleagues
- Maintain electronic and physical filing systems, records and confidential documents
- Coordinate meeting rooms, agendas, minutes and follow-up actions
- Arrange local and international travel bookings, itineraries and related documentation when required
- Monitor office supplies and coordinate replenishment with approved suppliers
- Receive visitors and provide clear information about appointments and office procedures
Requirements
- Previous experience in a secretarial, administrative or office support role
- Secondary school certificate or diploma in business administration, secretarial studies or a related field
- Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
- Strong written and spoken English; Arabic is an advantage
- Accurate typing, document management and record-keeping skills
- Excellent organisation, communication and time-management skills
Nice to have
- Experience supporting managers or multiple departments
- Familiarity with document management and calendar scheduling systems
- Experience working in a multicultural office environment
- Knowledge of basic office procurement and supplier coordination
Skills
- Calendar management
- Business correspondence
- Document preparation
- Records management
- Microsoft Office
- Meeting coordination
- Telephone etiquette
- Time management
Benefits
- Housing and transport allowances, or a total monthly package that includes them
- Medical insurance
- Employment visa and work permit, at the company's cost
- Paid annual leave: at least 30 days for each full year of service, as the UAE Labour Law sets out
- Annual air ticket allowance
- End-of-service benefits as UAE law sets out
What UAE employers typically list for this kind of role. Keep only what you offer.