Office Assistant
The Office Assistant supports daily administrative operations in the UAE by helping the team maintain organised records, supplies and office communications. Success in this role means providing accurate, timely support and ensuring routine office tasks are completed efficiently.
Key responsibilities
- Manage incoming calls, emails and general office enquiries
- Organise calendars, meetings, room bookings and visitor arrangements
- Prepare, format and file correspondence, reports and other documents
- Maintain accurate electronic and physical filing systems
- Monitor office supplies and coordinate replenishment with approved suppliers
- Arrange couriers, deliveries and routine office services
- Record invoices, receipts and administrative expenses for review
- Support data entry, document scanning and other clerical tasks
- Assist colleagues with general administrative requests and office coordination
Requirements
- Previous experience in an office administration, clerical or customer service role is usually required
- Secondary school certificate or diploma in business administration, office management or a related field
- Proficiency in Microsoft Office, including Word, Excel and Outlook
- Good written and spoken English; Arabic is an advantage
- Strong organisation, time management and attention to detail
- Ability to handle confidential documents and routine administrative information professionally
Nice to have
- Experience using document management, expense tracking or office management systems
- Experience coordinating suppliers, couriers or facilities service providers
- Basic knowledge of accounting or invoice processing
- Experience working in a multicultural office environment
Skills
- Office administration
- Calendar management
- Document control
- Data entry
- Microsoft Office
- Email communication
- Supplier coordination
- Record keeping
Benefits
- Shared accommodation and transport, or a housing and transport allowance
- Medical insurance
- Employment visa and work permit, at the company's cost
- Paid annual leave: at least 30 days for each full year of service, as the UAE Labour Law sets out
- Annual air ticket allowance
- End-of-service benefits as UAE law sets out
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