Administrative Assistant
The Administrative Assistant supports the smooth running of daily office operations in the UAE by coordinating information, documents, schedules and communications. The role works with colleagues, clients and service providers to keep administrative tasks accurate, organised and completed on time.
Key responsibilities
- Coordinate calendars, meetings and room bookings for the team
- Prepare correspondence, reports, presentations and other business documents
- Manage incoming calls, emails and general enquiries professionally
- Maintain accurate electronic and physical filing systems
- Arrange travel, appointments and meeting logistics when required
- Record, distribute and follow up on documents and internal requests
- Order office supplies and monitor administrative inventory
- Support data entry, expense records and routine office reporting
- Welcome visitors and coordinate access with relevant colleagues
Requirements
- Previous experience in an administrative, clerical or office support role
- Secondary school certificate or diploma; a qualification in business administration is advantageous
- Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
- Strong written and verbal communication skills in English; Arabic is an advantage
- Accurate data entry and document management skills
- Ability to organise multiple tasks, meet deadlines and handle confidential information
- Professional communication skills when dealing with colleagues, clients and service providers
Nice to have
- Experience using document management, calendar or office workflow systems
- Experience supporting meetings, travel arrangements or purchasing activities
- Knowledge of common office practices in the UAE
- Basic bookkeeping or expense administration experience
Skills
- Office Administration
- Calendar Management
- Document Control
- Microsoft Office
- Data Entry
- Written Communication
- Customer Service
- Time Management
- Organisational Skills
Benefits
- Housing and transport allowances, or a total monthly package that includes them
- Medical insurance
- Employment visa and work permit, at the company's cost
- Paid annual leave: at least 30 days for each full year of service, as the UAE Labour Law sets out
- Annual air ticket allowance
- End-of-service benefits as UAE law sets out
What UAE employers typically list for this kind of role. Keep only what you offer.