Document Controller
The Document Controller will manage the accurate receipt, registration, distribution and filing of project documentation for our construction and engineering team in the UAE. Success in this role means maintaining reliable document records, supporting timely approvals and ensuring project stakeholders can access the correct information.
Key responsibilities
- Register, classify and maintain project documents, drawings, specifications, submittals and correspondence
- Control document revisions, status codes, approval workflows and distribution lists
- Process incoming and outgoing transmittals between the company, consultants, contractors and suppliers
- Upload, retrieve and organise records within the project document management system
- Track requests for information, technical submittals, approvals, comments and overdue actions
- Verify document naming, numbering, metadata and filing conventions before issue
- Prepare document control registers, status reports and submission logs for project teams
- Coordinate with engineers, project managers and site teams to resolve document discrepancies
- Archive superseded and completed records in line with approved project procedures
Requirements
- Two to four years of experience in document control within construction, engineering, infrastructure or a related project environment
- Diploma or bachelor's degree in business administration, engineering, information management or a related field
- Proficiency in Aconex, SharePoint, Procore or comparable electronic document management systems
- Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook
- Fluent English; Arabic is an advantage
- Understanding of construction drawings, technical submittals, transmittals, requests for information and revision control
- Strong attention to detail, organisation and written communication skills
Nice to have
- Experience supporting major construction, fit-out, infrastructure or engineering projects in the UAE
- Familiarity with Primavera Unifier, Viewpoint, Asite or other project collaboration platforms
- Experience preparing dashboards and document status reports using Excel or Power BI
- Knowledge of ISO-aligned document management practices
Skills
- Document control
- Revision control
- Transmittal management
- Electronic document management
- Records administration
- Technical document review
- Microsoft Excel
- Stakeholder coordination
Benefits
- Housing and transport allowances, or a total monthly package that includes them
- Medical insurance
- Employment visa and work permit, at the company's cost
- Paid annual leave: at least 30 days for each full year of service, as the UAE Labour Law sets out
- Annual air ticket allowance
- End-of-service benefits as UAE law sets out
What UAE employers typically list for this kind of role. Keep only what you offer.