Administrator

The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services. • Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks. • Answer phone calls, provide information to callers, or redirect phone calls. • Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required. • Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions. • Provide administrative support to the executive staff, business leaders and other senior members. • Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items. • Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements. • Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.) • Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials. • Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs. • Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Education • Bachelor's Degree in Business Administration or any related field Experience: • Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus