Senior Administrative Officer

Key Duties and Responsibilities • Assists in activities related to providing technical and administrative support to the direct manager by coordinating meetings and providing all secretarial and office-related work. • Assists in activities related to providing administrative support to the direct supervisor by completing key tasks such as: • Scheduling meetings. • Arranging / redirecting calls and managing conference calls. • Travel bookings. • Assists in ensuring that all attendees are informed of meeting agendas and schedules and ensures their alignment with the attendees’ schedules. • Supports the preparation and drafting of meeting minutes and attendance records. • Coordinates with relevant stakeholders to prepare the files and information required by the direct supervisor prior to key meetings. • Prepares requests and documents received by the direct supervisor according to priority. • Ensures the availability of office supplies in the direct supervisor’s office. • Assists in managing incoming and outgoing mail / correspondence related to the direct supervisor. • Coordinates facilities management (such as cleaning) and office-related tasks. • Supports all tasks related to office hospitality services. • Performs any other tasks assigned by direct supervisors. Academic Qualification • Diploma in Business Administration or any specialization related to the field of work. Required Experience and Number of Years of Experience • Minimum of 2 years of experience in the same field of work.

Diploma in Business Administration or any specialization related to the field of work.

Assists in activities related to providing technical and administrative support to the direct manager by coordinating meetings and providing all secretarial and office-related work. Assists in activities related to providing administrative support to the direct supervisor by completing key tasks such as: Scheduling meetings. Arranging / redirecting calls and managing conference calls. Travel bookings. Assists in ensuring that all attendees are informed of meeting agendas and schedules and ensures their alignment with the attendees’ schedules. Supports the preparation and drafting of meeting minutes and attendance records. Coordinates with relevant stakeholders to prepare the files and information required by the direct supervisor prior to key meetings. Prepares requests and documents received by the direct supervisor according to priority. Ensures the availability of office supplies in the direct supervisor’s office. Assists in managing incoming and outgoing mail / correspondence related to the direct supervisor. Coordinates facilities management (such as cleaning) and office-related tasks. Supports all tasks related to office hospitality services. Performs any other tasks assigned by direct supervisors.