Document Controller S (SMP)

About the role

Requirements

• - Education: Associate Degree or Diploma in Engineering (any engineering discipline).
• - Experience: Minimum 3 years of experience in an administrative or clerical role.
• - Good knowledge of general office administration and clerical procedures.
• - Proficiency in preparing correspondence, reports, and official documents.
• - Strong organizational and filing skills with the ability to maintain accurate records.
• - Good verbal and written communication skills.
• - Ability to handle telephone inquiries and interact professionally with visitors and employees.
• - Familiarity with office equipment and basic administrative systems.
• - Ability to manage multiple tasks and prioritize daily administrative activities.
• - Strong attention to detail, time management, and ability to follow instructions.
• - Ability to work effectively within a team and independently.

Responsibilities

• Provide comprehensive administrative and clerical support to ensure smooth daily office operations.
• - Manage incoming and outgoing mail, including sorting, logging, distributing, and tracking correspondence.
• - Handle telephone inquiries and welcome visitors professionally.
• - Draft, prepare, and type correspondence, reports, official documents, and other administrative materials.
• - Create, organize, and maintain accurate filing systems, records, and document indices for easy information retrieval.
• - Maintain employee timekeeping and attendance records.
• - Operate and maintain office equipment and machinery to support daily administrative activities.
• - Monitor office supplies and coordinate replenishment to ensure operational continuity.
• - Coordinate internal and external communications to facilitate efficient office operations.
• - Perform additional administrative, clerical, and miscellaneous duties as assigned by the supervisor.

Skills

• General office administration
• Clerical procedures
• Preparing correspondence
• Preparing reports
• Filing systems
• Records management
• Timekeeping
• Attendance records
• Office equipment operation
• Office supplies management
• Internal and external communications
• Multitasking
• Time management