Office Manager

Job Description – Office Manager Job Title: Office Manager Location: Saudi Arabia Job Purpose The Office Manager is responsible for managing the day-to-day administrative operations of the office and ensuring a professional, organized, and efficient working environment. The role oversees office administration, facilities, supplies, vendors, employees' administrative requirements, and coordination with internal and external stakeholders. Key Responsibilities 1. Office Administration • Manage the daily administrative operations of the office. • Ensure the office is organized, clean, professional, and fully operational. • Develop and implement administrative procedures and workflows. • Coordinate internal meetings, appointments, and office activities. • Manage incoming and outgoing correspondence and administrative documents. • Maintain proper filing systems and office records. • Ensure confidentiality of sensitive company and employee information. 2. Facilities Management • Coordinate office maintenance, repairs, cleaning, security, and other facility requirements. • Follow up with maintenance and service providers to ensure timely completion of work. • Monitor office equipment, furniture, utilities, and general facilities. • Ensure compliance with health, safety, and workplace requirements. • Coordinate office relocation, expansion, renovation, and workspace arrangements when required. 3. Employee Administrative Support • Support employees with general administrative requirements. • Coordinate office access cards, parking, seating arrangements, and other workplace needs. • Coordinate with HR, IT, Finance, and other departments regarding employee-related administrative matters. • Support onboarding arrangements for new employees, including workstations, access, office equipment, and required administrative preparations. 4. Meetings & Events • Coordinate internal meetings, workshops, conferences, and company events. • Arrange meeting rooms, catering, equipment, transportation, and other logistical requirements. • Coordinate VIP visits and business guests when required. • Ensure all meeting and event arrangements are completed professionally and on time. 8. Travel & Logistics Support • Support business travel arrangements when required. • Coordinate transportation, accommodation, and other administrative logistics. • Assist management and employees with travel-related administrative requirements. 9. Team Management • Supervise administrative and office support staff when applicable. • Assign duties and responsibilities and monitor performance. • Prepare work schedules and ensure adequate coverage. • Provide coaching and guidance to administrative team members. • Conduct performance evaluations and recommend development opportunities. 10. Reporting • Prepare regular reports on office operations, expenses, facilities, vendors, and outstanding issues. • Escalate operational problems and urgent matters to management. • Provide recommendations to improve office efficiency and employee experience. Key Performance Indicators (KPIs) • Office operational efficiency. • Timely completion of administrative requests. • Office maintenance and facility readiness. • Employee satisfaction with administrative services. • Vendor and service provider performance. • Office expenses versus approved budget. • Inventory accuracy and availability. • Timely renewal of contracts, licenses, and service agreements. • Successful coordination of meetings and company events. • Compliance with company policies and procedures. Qualifications & Experience • Bachelor's degree in Business Administration, Management, Office Administration, or a related field. • Minimum 5–8 years of relevant experience in office management or administration. • Previous experience managing administrative teams is preferred. • Experience in facilities, vendor, and service-provider management. • Good knowledge of administrative procedures and office operations. • Strong knowledge of Microsoft Office applications. • Excellent communication and interpersonal skills. • Strong organizational and time-management skills. • Good command of English and Arabic is preferred.

Bachelor's degree in Business Administration, Management, Office Administration, or a related field. Minimum 5–8 years of relevant experience in office management or administration. Previous experience managing administrative teams is preferred. Experience in facilities, vendor, and service-provider management. Good knowledge of administrative procedures and office operations. Strong knowledge of Microsoft Office applications. Excellent communication and interpersonal skills. Strong organizational and time-management skills. Good command of English and Arabic is preferred.

1. Office Administration: Manage daily administrative operations; keep the office organized, professional, and fully operational; develop and implement administrative procedures and workflows; coordinate internal meetings, appointments, and office activities; manage incoming/outgoing correspondence and documents; maintain filing systems and records; ensure confidentiality of sensitive information. 2. Facilities Management: Coordinate maintenance, repairs, cleaning, security, and other facility needs; follow up with vendors to ensure timely completion; monitor equipment, furniture, utilities, and facilities; ensure health, safety, and workspace compliance; coordinate relocation, expansion, renovation, and workspace arrangements. 3. Employee Administrative Support: Assist employees with administrative requirements; coordinate access cards, parking, seating, and workplace needs; liaise with HR, IT, Finance on employee matters; support onboarding for new employees. 4. Meetings & Events: Coordinate internal meetings, workshops, conferences, and events; arrange rooms, catering, equipment, transportation, and logistics; coordinate VIP visits; ensure professional and timely execution. 8. Travel & Logistics Support: Assist with business travel arrangements; coordinate transportation, accommodation, and other logistics; support management and employees with travel-related needs. 9. Team Management: Supervise administrative staff; assign duties, monitor performance; prepare work schedules; provide coaching; conduct performance evaluations and development recommendations. 10. Reporting: Prepare reports on office operations, expenses, facilities, vendors, and outstanding issues; escalate problems; provide recommendations to improve efficiency and employee experience.