Executive Secretary

Job Description – Executive Secretary Job Title: Executive Secretary Department: Executive Management Reports To: CEO Location: Riyadh, Saudi Arabia Job Purpose To provide administrative and organizational support to executive management by managing schedules, arranging meetings, preparing correspondence, following up on tasks, and maintaining the confidentiality of company information. Key Responsibilities • Manage the executive's calendar, appointments, meetings, and official visits. • Prepare and format business correspondence, letters, reports, and presentations. • Arrange meetings, prepare agendas, record meeting minutes, and follow up on decisions and action items. • Handle incoming and outgoing emails, phone calls, and official correspondence. • Coordinate with different departments and follow up on tasks assigned by executive management. • Arrange business travel, including flight bookings, hotel reservations, and other travel requirements when needed. • Maintain and organize administrative files, documents, and records. • Handle confidential information and ensure the privacy of executive documents and communications. • Track deadlines and ensure that assigned tasks are completed on time. • Perform other administrative duties as assigned by the direct manager. Qualifications and Requirements • Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field. • 1–4 years of experience in executive secretarial or administrative support, preferably supporting senior management. • Proficiency in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint. • Excellent Arabic communication skills and good English proficiency. • Strong organizational and time management skills. • Good written and verbal communication skills. • Ability to handle confidential information with professionalism. • Ability to work under pressure and manage multiple tasks. Required Skills • Excellent organizational skills and attention to detail. • Professional communication and interpersonal skills. • Ability to prioritize tasks and meet deadlines. • Strong follow-up and coordination skills. • Problem-solving and initiative. • High level of confidentiality, reliability, and professionalism.