Administrative Assistant

A company specializing in Residential Real Estate Marketing is seeking a qualified and detail-oriented Administrative Assistant to join its team and support the company's administrative, financial, and coordination activities. Key Responsibilities: • Handle and oversee day-to-day administrative operations to ensure smooth and efficient workflow. • Prepare, submit, and follow up on Purchase Requests (PRs) and Purchase Orders (POs). • Maintain and manage supplier records, invoices, budgets, and expense documentation. • Coordinate effectively with internal departments, external parties, and affiliated group companies. • Organize schedules, appointments, and regular meetings, prepare meeting minutes, and follow up on action items. • Maintain and manage the company's contractual documentation and filing system, including partnership agreements, contracts, and other official documents. • Prepare and maintain administrative and basic financial reports, with the ability to review and understand financial data. • Handle official correspondence and ensure proper document control, filing, and archiving. Qualifications & Requirements: • 3–5 years of relevant experience in administrative support, office administration, or a similar role. • Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint. • Hands-on experience in purchase requests, purchase orders, supplier management, and budget tracking. • Strong administrative coordination and organizational skills, including meeting and schedule management. • Experience in document control, contract administration, and records management. • Basic financial knowledge and the ability to read and understand financial reports. • Fluent in English (written and spoken). • Diploma or Bachelor's degree in any discipline. • Excellent organizational, communication, and multitasking skills, with strong attention to detail. • Must be available to join immediately.