Executive Administrative Assistant

ob Purpose The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency. Key Responsibilities - Office & Workflow Coordination: - Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation. - Serve as a central communications bridge across the production, logistics, finance, and sales environments. - Documentation & Reporting: - Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic. - Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations. - Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review. - Cross-Departmental & System Support: - Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records. - Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications. - Visitor & Facility Relations: - Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders. - Handle sensitive or confidential personnel files and executive correspondence with absolute discretion. Benefits - Private Health Insurance - Training & Development - Performance Bonus

Office & Workflow Coordination: Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation. Serve as a central communications bridge across the production, logistics, finance, and sales environments. Documentation & Reporting: Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic. Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations. Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review. Cross-Departmental & System Support: Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records. Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications. Visitor & Facility Relations: Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders. Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.