Administrative Assistant

We are looking for an experienced Administrative Assistant to provide administrative, coordination, reporting and document management support across Asset Management, Contracts Management and Budget & Financial Controls. Key Responsibilities • Maintain departmental records, trackers, dashboards and filing systems. • Coordinate site visits, gate passes, schedules and follow-up actions. • Support contract administration, including SOW documentation, PR follow-ups and contract trackers. • Coordinate document approvals and maintain DocuSign workflows. • Assist with monthly reporting, billing documentation and financial trackers. • Maintain vendor and service provider documentation and compliance records. • Prepare meeting minutes, reports, presentations and supporting documentation. • Coordinate with internal teams, vendors, contractors and service providers. Requirements • Diploma or higher in Administration, Finance or a related field. • Minimum 2 years of relevant administrative experience. • Strong proficiency in MS Office, particularly Excel and PowerPoint. • Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems would be an advantage. • Strong communication, organisation and attention to detail. • Ability to manage multiple priorities and work within tight deadlines. Candidates with experience supporting Facilities Management, Asset Management, Property Management or Contracts functions will be preferred. Show more Show less

Diploma or higher in Administration, Finance or a related field. Minimum 2 years of relevant administrative experience. Strong proficiency in MS Office, particularly Excel and PowerPoint. Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems would be an advantage. Strong communication, organisation and attention to detail. Ability to manage multiple priorities and work within tight deadlines.

Maintain departmental records, trackers, dashboards and filing systems. Coordinate site visits, gate passes, schedules and follow-up actions. Support contract administration, including SOW documentation, PR follow-ups and contract trackers. Coordinate document approvals and maintain DocuSign workflows. Assist with monthly reporting, billing documentation and financial trackers. Maintain vendor and service provider documentation and compliance records. Prepare meeting minutes, reports, presentations and supporting documentation. Coordinate with internal teams, vendors, contractors and service providers.