Executive Secretary

Key Responsibilities Executive Support and Calendar Management • Manage the CEO’s calendar, appointments, meetings, and daily schedule. • Coordinate internal and external meetings, ensuring all necessary arrangements and documents are prepared in advance. • Organize business travel arrangements, including flights, accommodation, transportation, and itineraries. • Prioritize requests and manage scheduling conflicts to ensure the CEO’s time is utilized effectively. Correspondence and Documentation • Prepare, review, and format professional correspondence, reports, presentations, letters, and other executive documents. • Handle incoming and outgoing communications on behalf of the CEO when required. • Maintain an organized filing system for executive documents, records, and correspondence. • Ensure the accuracy, confidentiality, and timely distribution of official documents. Meetings and Follow-up • Prepare meeting agendas, briefing materials, and supporting documents. • Attend meetings when required, record minutes, and document key decisions and action items. • Follow up with relevant departments and executives to ensure timely completion of assigned actions. • Coordinate board meetings, executive committee meetings, and other high-level engagements as required. Qualifications and Experience • Bachelor’s degree in Business Administration, Office Management, Management, or a related field; a diploma with relevant experience may be considered. • Minimum of 3–5 years of experience in executive secretarial, personal assistant, or senior administrative roles. • Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.

Bachelor’s degree in Business Administration, Office Management, Management, or a related field; a diploma with relevant experience may be considered. Minimum of 3–5 years of experience in executive secretarial, personal assistant, or senior administrative roles. Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.

Executive Support and Calendar Management: Manage the CEO’s calendar, appointments, meetings, and daily schedule; Coordinate internal and external meetings, ensuring all necessary arrangements and documents are prepared in advance; Organize business travel arrangements, including flights, accommodation, transportation, and itineraries; Prioritize requests and manage scheduling conflicts to ensure the CEO’s time is utilized effectively. Correspondence and Documentation: Prepare, review, and format professional correspondence, reports, presentations, letters, and other executive documents; Handle incoming and outgoing communications on behalf of the CEO when required; Maintain an organized filing system for executive documents, records, and correspondence; Ensure the accuracy, confidentiality, and timely distribution of official documents. Meetings and Follow-up: Prepare meeting agendas, briefing materials, and supporting documents; Attend meetings when required, record minutes, and document key decisions and action items; Follow up with relevant departments and executives to ensure timely completion of assigned actions; Coordinate board meetings, executive committee meetings, and other high-level engagements as required.