Administrative Specialist

Job purpose • The Administration Specialist is responsible for providing comprehensive administrative and operational support to ensure smooth day-to-day business operations. The role includes managing employee permits through PSAB, coordinating flight ticket bookings, handling employee security clearance, and supporting security and facility-related activities. Core Responsibility Areas • Coordinate flight ticket bookings for employees, including business travel arrangements and related documentation. • Handle security clearance and background checks for employees in coordination with relevant authorities and internal departments. • Support and coordinate security-related activities, including access control, employee badges, and compliance with security policies. • Oversee and support facility management activities, including office space coordination, maintenance requests, and service providers follow-up. • Liaise with internal departments and external stakeholders to ensure timely completion of administrative and security processes. • Ensure adherence to company policies, procedures, and applicable • Perform other administrative duties as assigned by management Key Technical/Functional Competencies, Skills & Knowledge Areas • Bachelor’s degree or diploma in Business Administration or a related field • 2-5 years of experience in an administrative or officer-level role • Strong organizational and coordination skills. • Excellent communication skills in English (Arabic is a plus) • Ability to handle multiple tasks and work under pressure

Bachelor’s degree or diploma in Business Administration or a related field; 2-5 years of experience in an administrative or officer-level role; strong organizational and coordination skills; excellent communication skills in English (Arabic is a plus); ability to handle multiple tasks and work under pressure

Coordinate flight ticket bookings for employees, including business travel arrangements and related documentation. Handle security clearance and background checks for employees in coordination with relevant authorities and internal departments. Support and coordinate security-related activities, including access control, employee badges, and compliance with security policies. Oversee and support facility management activities, including office space coordination, maintenance requests, and service providers follow-up. Liaise with internal departments and external stakeholders to ensure timely completion of administrative and security processes. Ensure adherence to company policies, procedures, and applicable. Perform other administrative duties as assigned by management