Executive Assistant

About PLAYBOOK PLAYBOOK is a global, membership-based community that helps women connect, learn and invest. Our members are ambitious founders and professionals across 100+ countries. Connect: networking events and mentorship that open doors to the right people Learn: masterclasses and coaching that build leadership and financial confidence Invest: access to capital and investment opportunities We work toward a world where women lead confidently, invest with clarity and grow through shared knowledge and collaboration. By closing the gaps in access to networks, mentors and investors, we turn community into a catalyst for leadership, financial growth and lasting impact. About the role PLAYBOOK is looking for an Executive CEO Assistant to work directly with our Founder & CEO. The role has two connected parts: managing investor communication and relationships, and acting as the CEO’s main point of contact, running the CEO’s office so the CEO’s time, priorities and commitments are well organized. This is a high-trust role with close, day-to-day proximity to the CEO. It suits someone detail-oriented, proactive and highly organized, who communicates clearly with investors and senior stakeholders, handles confidential information with discretion, and anticipates needs before being asked. Working pattern • Serve as the CEO’s primary point of contact and first line of support, internally and externally • Stay reachable and responsive, including outside standard hours when required. • Support urgent or time-sensitive requests as they arise. Key responsibilities Executive office support • Act as the main contact for the CEO, managing the inbox, calls, messages and requests • Screen, prioritize and route requests, deciding what needs the CEO’s attention and what can be handled independently • Represent the CEO with internal teams, partners, investors and external stakeholders where appropriate • Manage the CEO’s calendar, meetings, appointments and travel, protecting time for priority work • Schedule, confirm and reschedule meetings for the CEO, handling invitations and availability with internal and external parties • Track the CEO’s priorities, deadlines and commitments, and flag conflicts or gaps early • Draft, review and proofread correspondence, documents and presentations on the CEO’s behalf • Prepare agendas and meeting materials, and follow up on action items • Take, write up and circulate meeting minutes, including decisions and action items • Coordinate with internal teams and external partners on requests, approvals and deliverables for the CEO • Track decisions and actions from leadership meetings and report progress • Support the preparation of leadership meetings, including agendas, materials and minutes • Support the CEO at events, speaking engagements, partner meetings and external engagements • Coordinate logistics, briefing materials and follow-ups for each engagement Investor relations • Build and maintain long-term relationships with current and prospective investors, and act as their day-to-day point of contact to the CEO. • Maintain an investor database and pipeline, and track inquiries, commitments and follow-ups • Prepare investor reports, presentations, updates and data packs, and keep a library of approved investor content • Plan, draft and distribute the investor newsletter, confirming all figures with Finance and obtaining CEO approval before each issue goes out • Set up and maintain the investor deal room, manage investor access, and respond to due diligence queries • Support SAFE agreement administration, from issuance to filing, and maintain the SAFE and investor register • Prepare briefs before investor meetings, capture notes and action items afterwards, and share market and investor insights with leadership • Support fundraising preparation, investor events and funding timelines Other duties • Willingness to travel and attend events when required • Use AI tools relevant to the role • Take ownership of assigned tasks and support the team’s collective goals Requirements • Bachelor’s degree in Business, Finance, Communications or a related field • 5+ years of experience in investor relations, executive support, business operations or a related role • Strong written and verbal communication, with the ability to draft clear, professional content • Proficiency in Microsoft Office, especially PowerPoint and Excel • Strong organizational skills, attention to detail, and the ability to manage multiple priorities • Availability to work outside standard hours when required • Comfort with a close working relationship with the CEO, including personal support tasks • Fluency in English (Arabic is a plus) Show more Show less

Executive office support: act as the main contact for the CEO, manage inbox/calls, screen and route requests, represent the CEO with internal/external stakeholders, manage calendar/meetings/travel, prepare agendas/materials, take and circulate meeting minutes, track priorities/deadlines, coordinate with internal teams and partners, support leadership meetings; Investor relations: build and maintain relationships with investors, manage investor database and pipeline, prepare investor reports/presentations/data packs, draft and distribute investor newsletter, manage investor deal room and due diligence responses, support SAFE administration, prepare briefs for investor meetings, share market/investor insights, support fundraising and events; Other duties: travel as needed, use AI tools, take ownership of tasks.