Executive Assistant

Role Overview The Executive Assistant (EA) works between running the CEO's time and communications, and driving selected priorities. The role combines high-level executive support (diary, correspondence, meetings, travel, confidential matters) with hands-on execution of CEO-sponsored projects. It suits someone who can take a loosely defined objective, turn it into a clear plan, and move it forward across teams without needing constant direction. Responsibilities • Manage the CEO's calendar, schedule meetings, and protect time for top priorities. • Act as the first point of contact from screening, prioritising, and responding to emails, calls, and correspondence on the CEO's behalf. • Prepare agendas, briefing packs, and minutes, and follow up on action points after meetings. • Arrange domestic and international travel, including flights, accommodation, transfers, and visas. • Plan and coordinate executive-level events, conferences, and business engagements. • Serve as the main link between the CEO and internal teams, clients, investors, and external partners. • Keep information flowing between the CEO's office and all departments so work moves smoothly. • Build strong, trusted relationships across the business and with key external contacts. • Draft, review, and proofread documents, contracts, and presentations to a high standard. • Work directly with the CEO on selected strategic and operational priorities. • Take loosely defined ideas and turn them into structured plans with clear owners, milestones, and timelines. • Coordinate projects that span several teams or don't sit neatly within one department. • Track progress on strategic initiatives, spot obstacles early, resolve issues, and escalate decisions when needed. • Keep momentum on projects from kick-off through to delivery. • Act as a trusted execution partner: understand the intended outcome, fill the gaps, and drive the work forward. • Support the launch of new initiatives, partnerships, and market expansion work. • Document SOPs, workflows, and key metrics so completed projects hand over cleanly to permanent owners. • Conduct rapid research and analysis to support important decisions. • Prepare concise executive summaries, recommendations, business cases, and presentations for senior leadership. • Help the CEO prepare for Board meetings, investor updates, and strategic reviews. • Build simple reporting frameworks, trackers, and dashboards that keep the CEO and Board informed without adding bureaucracy. • Handle sensitive company and personal information with complete discretion. • Maintain trust, integrity, and professionalism across business and personal matters. Qualifications and Experience • 5+ years supporting senior executives as an Executive Assistant, Chief of Staff, or in a similar role. • Experience working in a fast-paced environment with no established playbook, where you had to build structure yourself. • Proven track record of coordinating cross-functional projects through to delivery. • Excellent written and verbal communication skills in English. • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Asana, Teams, Zoom, and Slack. • Exceptional organisation and time management, with the ability to juggle multiple priorities. • A high degree of discretion and professionalism with confidential matters. Essential Competencies • Cross-functional collaboration • Communication • Stakeholder management • Customer focus (internal and external) • Analytical ability Show more Show less

5+ years supporting senior executives as an Executive Assistant, Chief of Staff, or in a similar role. Experience working in a fast-paced environment with no established playbook, where you had to build structure yourself. Proven track record of coordinating cross-functional projects through to delivery. Excellent written and verbal communication skills in English. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Asana, Teams, Zoom, and Slack. Exceptional organisation and time management, with the ability to juggle multiple priorities. A high degree of discretion and professionalism with confidential matters.

Manage the CEO's calendar, schedule meetings, and protect time for top priorities. Act as the first point of contact from screening, prioritising, and responding to emails, calls, and correspondence on the CEO's behalf. Prepare agendas, briefing packs, and minutes, and follow up on action points after meetings. Arrange domestic and international travel, including flights, accommodation, transfers, and visas. Plan and coordinate executive-level events, conferences, and business engagements. Serve as the main link between the CEO and internal teams, clients, investors, and external partners. Keep information flowing between the CEO's office and all departments so work moves smoothly. Build strong, trusted relationships across the business and with key external contacts. Draft, review, and proofread documents, contracts, and presentations to a high standard. Work directly with the CEO on selected strategic and operational priorities. Take loosely defined ideas and turn them into structured plans with clear owners, milestones, and timelines. Coordinate projects that span several teams or don't sit neatly within one department. Track progress on strategic initiatives, spot obstacles early, resolve issues, and escalate decisions when needed. Keep momentum on projects from kick-off through to delivery. Act as a trusted execution partner: understand the intended outcome, fill the gaps, and drive the work forward. Support the launch of new initiatives, partnerships, and market expansion work. Document SOPs, workflows, and key metrics so completed projects hand over cleanly to permanent owners. Conduct rapid research and analysis to support important decisions. Prepare concise executive summaries, recommendations, business cases, and presentations for senior leadership. Help the CEO prepare for Board meetings, investor updates, and strategic reviews. Build simple reporting frameworks, trackers, and dashboards that keep the CEO and Board informed without adding bureaucracy. Handle sensitive company and personal information with complete discretion. Maintain trust, integrity, and professionalism across business and personal matters.