Executive Assistant

About the role

Requirements

• - 5+ years of experience supporting a CEO, founder or senior C-level executive.
• - Strong experience managing complex calendars, travel and competing priorities.
• - Previous experience providing personal support to a senior executive is preferred.
• - AI-confident and digitally savvy, with a strong willingness to embrace new technology and use AI tools effectively in day-to-day work.
• - Excellent organisational skills, attention to detail and follow-through.
• - Strong judgement and ability to work independently.
• - Proactive, adaptable and calm under pressure.
• - Excellent written and spoken English; Arabic is an advantage.
• - Advanced proficiency in Google Workspace and/or Microsoft Office.
• - Based in Dubai and eligible to work in the UAE.
• - Highly trustworthy and discreet, with the ability to work closely and professionally with a senior executive.

Responsibilities

• Executive Support
• - Manage the CEO’s complex calendar, meetings, priorities and schedule.
• - Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
• - Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues.
• - Prepare meeting materials, briefings, correspondence and executive communications as required.
• - Track key actions, deadlines and decisions, ensuring matters are followed through to completion.
• - Coordinate business travel, itineraries and associated logistics.
• - Exercise sound judgement in determining what requires the CEO’s attention and what can be resolved independently.
• - Handle sensitive and confidential information with a high degree of discretion and accuracy.
• Personal Support
• - Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics.
• - Coordinate personal schedules, bookings, arrangements and other practical requirements.
• - Anticipate needs and resolve routine matters independently where appropriate.
• - Learn and consistently apply the CEO’s preferences and ways of working.
• - Maintain professional boundaries and strict confidentiality at all times.

Skills

• AI tools and digital productivity
• Google Workspace
• Microsoft Office
• Calendar management
• Travel coordination
• Executive communications
• Confidential information handling
• Stakeholder coordination
• English proficiency
• Discretion and judgment
• Personal assistance
• Prioritization under pressure