Administrative Assistant

Job Description JOB DESCRIPTION Detail-oriented Administrative Assistant with experience providing on-site office support, coordinating daily operations, and managing administrative tasks efficiently. Skilled in scheduling, document management, correspondence, and maintaining organized office environments. Strong communication and multitasking abilities with a commitment to delivering excellent support to staff, clients, and management. Responsibilities RESPONSIBILITIES • Liaising with members of the senior management team to set priorities and providing administrative support services to meet the demands of the project. • Organizing office maintenance and repair work as required to facilitate smooth operations, including supervising the implementation of new office systems. This will involve interfacing with the client teams’ representative once located within the client-project demands, and Occupational Health Policies, Manuals, and Procedures in place at provided offices. • Developing office procedures and policies. • Adhering to approved procedures and ensuring that their staff meet those requirements. • Working with other staff members as needed to develop and improve services. • Performing other responsibilities associated with this position as may be appropriate. • Informs themselves of the relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill. • Perform other duties as assigned by the line manager/supervisor. Qualifications QUALIFICATIONS • High school diploma or equivalent; associate's or bachelor's degree preferred. • Proven experience in administrative, clerical, or office support roles. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and office management software. • Strong organizational, multitasking, and time-management skills with attention to detail. • Excellent verbal and written communication skills, with the ability to interact professionally with employees, clients, and visitors.

Liaising with members of the senior management team to set priorities and providing administrative support services to meet the demands of the project. Organizing office maintenance and repair work as required to facilitate smooth operations, including supervising the implementation of new office systems. This will involve interfacing with the client teams’ representative once located within the client-project demands, and Occupational Health Policies, Manuals, and Procedures in place at provided offices. Developing office procedures and policies. Adhering to approved procedures and ensuring that their staff meet those requirements. Working with other staff members as needed to develop and improve services. Performing other responsibilities associated with this position as may be appropriate. Informs themselves of the relevant Quality, Environmental, Safety, and Occupational Health Policies, Manuals, and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill. Perform other duties as assigned by the line manager/supervisor.