Executive Assistant (SFO) - Bahrain – Job Ref: 26066

Role: Executive Assistant (SFO) Role type: Permanent Salary: Competitive Location: Seef / Manama, Kingdom of Bahrain (on-site) Job Ref: 26066 The Job Opportunity: An exclusive family office representing a prominent, multi-generational business family is establishing a new operational office. The principal will lead this new office personally on a day-to-day basis. The Executive Assistant will act as the principal’s right hand, serving as the core organizational anchor responsible for keeping the new office running smoothly and efficiently from its very first day. Key Responsibilities Support the Principal: • Manage the Principal’s diary, meetings, and priorities across regional and international locations. • Plan detailed travel itineraries, visas, accommodation, and logistics. • Screen and handle calls, emails, and correspondence with tact and sound judgment. • Prepare meeting papers, presentations, briefing notes, and minutes, and follow up on action items. • Act as a discreet point of contact for family members, advisers, and key relationships. Office Set-Up and Management: • Help set up the new office, including fit-out, IT, telecommunications, suppliers, and essential services. • Run day-to-day office administration, facilities, supplies, and vendor contracts. • Build and maintain secure, well-organized filing and document management systems. Team and Corporate Support: • Provide administrative support to the leadership team, analysts, and the principal. • Coordinate meetings with banks, investment managers, auditors, and other external advisers. • Assist with corporate governance and administrative housekeeping, such as entity documents, licenses, renewals, and signatory paperwork. • Handle human resources administration, including onboarding, residency, and work-permit documentation for new joiners where applicable. • Process invoices, expenses, and petty cash in coordination with the accounting function. Confidentiality: • Handle highly sensitive family, financial, and personal information with complete discretion. Candidate Profile Essential Requirements: • 5+ years of experience as an Executive Assistant or Personal Assistant supporting a C-suite executive, business owner, or principal. • Background within a family office, private office, investment firm, bank, or prominent corporate group. • Excellent organizational skills, with the proven ability to juggle shifting priorities and complex travel arrangements. • Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). • Unwavering discretion when handling confidential matters for high-net-worth individuals or families. Personal Qualities: • Calm, polished, and professional, with a service-minded approach. • Proactive and resourceful; anticipates needs rather than waiting for instructions. • Flexible and willing to roll up sleeves in a small, growing team environment. • Locally based or ready to relocate.

5+ years of experience as an Executive Assistant or Personal Assistant supporting a C-suite executive, business owner, or principal. Background within a family office, private office, investment firm, bank, or prominent corporate group. Excellent organizational skills, with the proven ability to juggle shifting priorities and complex travel arrangements. Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Unwavering discretion when handling confidential matters for high-net-worth individuals or families.

Support the Principal: Manage the Principal’s diary, meetings, and priorities across regional and international locations. Plan detailed travel itineraries, visas, accommodation, and logistics. Screen and handle calls, emails, and correspondence with tact and sound judgment. Prepare meeting papers, presentations, briefing notes, and minutes, and follow up on action items. Act as a discreet point of contact for family members, advisers, and key relationships. Office Set-Up and Management: Help set up the new office, including fit-out, IT, telecommunications, suppliers, and essential services. Run day-to-day office administration, facilities, supplies, and vendor contracts. Build and maintain secure, well-organized filing and document management systems. Team and Corporate Support: Provide administrative support to the leadership team, analysts, and the principal. Coordinate meetings with banks, investment managers, auditors, and other external advisers. Assist with corporate governance and administrative housekeeping, such as entity documents, licenses, renewals, and signatory paperwork. Handle human resources administration, including onboarding, residency, and work-permit documentation for new joiners where applicable. Process invoices, expenses, and petty cash in coordination with the accounting function. Confidentiality: Handle highly sensitive family, financial, and personal information with complete discretion.