Executive Assistant

Executive Assistant Location: Muscat, Oman Contract: 12 months The Opportunity An established investment management firm based in Muscat is seeking a highly organised, proactive and discreet Executive Assistant to provide dedicated support to its senior leadership team. This is an excellent opportunity for an ambitious graduate with experience supporting senior stakeholders to join a dynamic, entrepreneurial investment environment. Working closely with senior executives, you will play a key role in managing their schedules, coordinating complex international travel and ensuring they are fully prepared for business commitments. The position requires exceptional attention to detail, sound judgement and the flexibility to respond to changing priorities, often at short notice. Key Responsibilities • Provide comprehensive executive and personal support to senior leadership. • Manage complex diaries, coordinate meetings and appointments across multiple time zones. • Organise domestic and international travel, including flights, accommodation, visas, ground transportation and detailed itineraries. • Coordinate restaurant reservations, drivers and other business and personal arrangements. • Prepare, print and organise documents, presentations and correspondence. • Handle personal errands and ad hoc requests with professionalism and discretion. • Liaise closely with the Executive Assistant based in London to ensure seamless coordination across locations. • Support the smooth running of the office and provide cover for the Office Manager when required. • Ensure executives are fully prepared for meetings, travel and key business commitments. • Maintain a high level of responsiveness and flexibility outside standard working hours when business requirements dictate. About You We are looking for a bright, ambitious and resourceful individual who takes pride in delivering exceptional support and can operate confidently in a fast-paced, high-trust environment. You will ideally have: • Graduate-level education and experience supporting senior stakeholders within a professional services, corporate or entrepreneurial environment. • Outstanding organisational skills and the ability to manage multiple priorities simultaneously. • A proactive approach, with the initiative to anticipate requirements and work independently with minimal supervision. • Excellent communication and interpersonal skills, alongside a confident and professional manner. • High levels of discretion, integrity and the ability to handle sensitive and confidential information. • Exceptional attention to detail and a commitment to delivering work to the highest standard. • Experience coordinating international travel and managing complex logistical arrangements. • The flexibility and adaptability to respond effectively to changing priorities and last-minute requests. • A collaborative approach, with the ability to build strong working relationships with colleagues across different locations. • A willingness to go the extra mile to ensure senior leaders can operate as efficiently and effectively as possible. Why Apply? This is an opportunity to work closely with senior leadership within an international investment management environment, gaining valuable exposure to a fast-paced and entrepreneurial business. The role offers the chance to develop your executive support career, take ownership of a varied workload and become a trusted member of the team in Muscat. If you are highly organised, ambitious and thrive on delivering first-class support, we would welcome your application. Show more Show less

Graduate-level education and experience supporting senior stakeholders within a professional services, corporate or entrepreneurial environment. Outstanding organisational skills and the ability to manage multiple priorities simultaneously. A proactive approach, with the initiative to anticipate requirements and work independently with minimal supervision. Excellent communication and interpersonal skills, alongside a confident and professional manner. High levels of discretion, integrity and the ability to handle sensitive and confidential information. Exceptional attention to detail and a commitment to delivering work to the highest standard. Experience coordinating international travel and managing complex logistical arrangements. The flexibility and adaptability to respond effectively to changing priorities and last-minute requests. A collaborative approach, with the ability to build strong working relationships with colleagues across different locations. A willingness to go the extra mile to ensure senior leaders can operate as efficiently and effectively as possible.

Provide comprehensive executive and personal support to senior leadership. Manage complex diaries, coordinate meetings and appointments across multiple time zones. Organise domestic and international travel, including flights, accommodation, visas, ground transportation and detailed itineraries. Coordinate restaurant reservations, drivers and other business and personal arrangements. Prepare, print and organise documents, presentations and correspondence. Handle personal errands and ad hoc requests with professionalism and discretion. Liaise closely with the Executive Assistant based in London to ensure seamless coordination across locations. Support the smooth running of the office and provide cover for the Office Manager when required. Ensure executives are fully prepared for meetings, travel and key business commitments. Maintain a high level of responsiveness and flexibility outside standard working hours when business requirements dictate.