Executive Assistant / Admin Specialist

Position Overview We are seeking an experienced, highly organized, and proactive Executive Assistant / Admin Specialist to provide direct support to the CEO and manage the day-to-day operations of our Dubai office. This is a high-trust role requiring professionalism, discretion, sound judgment, and the ability to operate independently in a fast-paced international business environment. The ideal candidate is resourceful, technology-savvy, highly organized, and comfortable taking ownership. We are looking for someone who anticipates needs, identifies priorities, solves problems, and follows through without requiring constant direction. Key Responsibilities • Provide direct executive and administrative support to the CEO • Manage calendars, meetings, appointments, correspondence, and travel arrangements • Coordinate and follow up on meetings, action items, deadlines, and priorities • Prepare professional correspondence, reports, presentations, and other business documents • Manage the day-to-day administrative operations of the office • Coordinate with employees, clients, vendors, partners, and external organizations • Maintain organized records, documentation, and filing systems • Handle confidential and sensitive information with the highest level of discretion • Proactively identify issues and take initiative to resolve them • Support special projects and other business requirements as needed Qualifications & Requirements • Minimum 8 years of relevant professional experience, preferably as an Executive Assistant, Office Manager, or in a similar role supporting senior leadership • Bachelor’s degree required; Computer Science, Information Technology, or a related field preferred • Excellent command of written and spoken English • Exceptional organizational and time-management skills • Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint • Strong technology skills with the ability to quickly learn new systems and applications • Excellent communication and interpersonal skills • Strong attention to detail and consistent follow-through • Ability to manage multiple priorities and work effectively under pressure • Resourceful, dependable, and solution-oriented • Demonstrated ability to work independently and take initiative • High level of integrity, professionalism, discretion, and trustworthiness The Person We Are Looking For We are not simply looking for someone who completes assigned tasks. We are looking for someone who takes ownership, anticipates what needs to be done, and makes things happen. The successful candidate will be dependable, confident, resourceful, and comfortable working closely with senior leadership while handling important and confidential responsibilities. If you are someone who takes pride in being organized, staying ahead of priorities, and finding solutions rather than waiting for instructions, we would like to hear from you.

Minimum 8 years of relevant professional experience, preferably as an Executive Assistant, Office Manager, or in a similar role supporting senior leadership; Bachelor’s degree required; Computer Science, Information Technology, or a related field preferred; Excellent command of written and spoken English; Exceptional organizational and time-management skills; Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint; Strong technology skills with the ability to quickly learn new systems and applications; Excellent communication and interpersonal skills; Strong attention to detail and consistent follow-through; Ability to manage multiple priorities and work effectively under pressure; Resourceful, dependable, and solution-oriented; Demonstrated ability to work independently and take initiative; High level of integrity, professionalism, discretion, and trustworthiness

Provide direct executive and administrative support to the CEO; Manage calendars, meetings, appointments, correspondence, and travel arrangements; Coordinate and follow up on meetings, action items, deadlines, and priorities; Prepare professional correspondence, reports, presentations, and other business documents; Manage the day-to-day administrative operations of the office; Coordinate with employees, clients, vendors, partners, and external organizations; Maintain organized records, documentation, and filing systems; Handle confidential and sensitive information with the highest level of discretion; Proactively identify issues and take initiative to resolve them; Support special projects and other business requirements as needed