HR Coordination & Documentation Specialist

Key Job Responsibilities: 3.1 Employee file management: Establish, update, file and store physical & electronic personnel files for multinational staff, including employment contracts, visa documents, onboarding materials, performance records, payroll vouchers and termination documents, meet Saudi labor inspection requirements. 3.2 HR process coordination: Support departments on document circulation for onboarding, confirmation, transfer, contract renewal and contract termination, follow process milestones and update file information timely. 3.3 Local system maintenance: Maintain employee data on Qiwa and GOSI systems, ensure consistency between system entries and physical files. 3.4 File compliance control: Conduct regular file inventory, complete missing documents; implement file confidentiality and borrowing management in accordance with Saudi legal retention requirements. 3.5 Internal & external HR support: Respond to employee HR enquiries from internal departments; provide documentation during labor inspections by Saudi authorities. 3.6 HR ledger maintenance: Maintain personnel information ledger, count personnel movement and generate basic HR statistical reports. 3.7 Perform other HR coordination and documentation tasks assigned by superior. 4.1 Education Background College degree or above in Human Resources or Administration; HRrelated certificates preferred; Proficient English for reading, writing and communication. 4.2 Work Experience Requirements: Minimum 3year handson experience in HR documentation and HR operations; experience managing multinational employee files; understanding of Saudi employment document retention and inspection requirements; familiar with full hiretransferresignation workflow. 4.3 Knowledge, Skills and Abilities Understand Saudi legal requirements for HR documentation; detailoriented with strong document and ledger management capability; high confidentiality awareness; good crossdepartment coordination; handson experience with Qiwa / GOSI systems is preferred.

Minimum 3-year hands-on experience in HR documentation and HR operations; experience managing multi-national employee files; understanding of Saudi employment document retention and inspection requirements; familiar with full hire-transfer-resignation workflow. Education: College degree or above in Human Resources or Administration; HR-related certificates preferred. Proficient English for reading, writing and communication. Knowledge, Skills and Abilities: Understand Saudi legal requirements for HR documentation; detail-oriented with strong document and ledger management capability; high confidentiality awareness; good cross-department coordination; hands-on experience with Qiwa / GOSI systems is preferred.

3.1 Employee file management: Establish, update, file and store physical & electronic personnel files for multi-national staff, including employment contracts, visa documents, onboarding materials, performance records, payroll vouchers and termination documents, meet Saudi labor inspection requirements. 3.2 HR process coordination: Support departments on document circulation for onboarding, confirmation, transfer, contract renewal and contract termination, follow process milestones and update file information timely. 3.3 Local system maintenance: Maintain employee data on Qiwa and GOSI systems, ensure consistency between system entries and physical files. 3.4 File compliance control: Conduct regular file inventory, complete missing documents; implement file confidentiality and borrowing management in accordance with Saudi legal retention requirements. 3.5 Internal & external HR support: Respond to employee HR enquiries from internal departments; provide documentation during labor inspections by Saudi authorities. 3.6 HR ledger maintenance: Maintain personnel information ledger, count personnel movement and generate basic HR statistical reports. 3.7 Perform other HR coordination and documentation tasks assigned by superior.