Executive Assistant

The Saudi Automobile and Motorcycle Federation (SAMF) is the governing body for motorsport in Saudi Arabia. We establish regulations and safety standards, promote participation, and work with competitors and stakeholders to support the development of motorsport across the Kingdom. The Executive Assistant will provide administrative and coordination support to the assigned Chief and their team, helping ensure organized and efficient day-to-day operations. The role includes managing schedules, coordinating meetings and travel, preparing correspondence and meeting materials, and following up on priorities, deadlines, and agreed actions. This position requires strong organizational skills, attention to detail, discretion when handling confidential information, and effective communication with internal and external stakeholders. Department placement will be determined during the recruitment process based on each candidate’s experience and suitability. Key Responsibilities: • Coordinate calendars, meetings, appointments, travel arrangements, agendas, minutes, correspondence, presentations, and routine reports. • Track action items, deadlines, administrative requests, pending approvals, and follow up with stakeholders to ensure timely completion. • Maintain organized and confidential records, manage incoming calls and correspondence, and direct inquiries to the appropriate parties. • Coordinate with internal teams and external stakeholders to support daily departmental activities and improve administrative workflows. • Organize office supplies, equipment, events, training sessions, and other administrative resources to ensure smooth operations. • Assist with invoices, expense reports, purchase requests, onboarding documents, access requests, and orientation materials. Qualifications and Experience: • Saudi Nationality • Bachelor’s degree in business administration, Office Management, or a related field. • 1–3 years of experience in administrative support, executive assistance, or office coordination. • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. • Good communication skills in Arabic and English. • Strong organizational skills, attention to detail, and ability to follow up on multiple tasks.

Coordinate calendars, meetings, appointments, travel arrangements, agendas, minutes, correspondence, presentations, and routine reports. Track action items, deadlines, administrative requests, pending approvals, and follow up with stakeholders to ensure timely completion. Maintain organized and confidential records, manage incoming calls and correspondence, and direct inquiries to the appropriate parties. Coordinate with internal teams and external stakeholders to support daily departmental activities and improve administrative workflows. Organize office supplies, equipment, events, training sessions, and other administrative resources to ensure smooth operations. Assist with invoices, expense reports, purchase requests, onboarding documents, access requests, and orientation materials.