Human Resources Specialist

Job Description Human Resources Specialist – Recruitment Officer Department: Human Resources Section: Recruitment & Talent Acquisition Reports To: Human Resources Manager Job Purpose The Human Resources Specialist – Recruitment Officer is responsible for managing and coordinating the full recruitment cycle, from receiving manpower requests and sourcing candidates to completing hiring procedures and onboarding successful candidates. The role ensures timely and efficient recruitment processes in line with company policies and workforce requirements. Key Responsibilities 1. Recruitment & Talent Acquisition • Receive and review recruitment requests from various departments and ensure all hiring requirements are clearly identified. • Prepare and publish job advertisements through appropriate recruitment channels, job portals, social media platforms, and professional networks. • Source, attract, and identify qualified candidates through multiple recruitment methods. • Screen and evaluate applications and resumes against job requirements. • Conduct initial candidate assessments and screening interviews. • Maintain an active talent pool and candidate database for current and future hiring needs. • Shortlist qualified candidates and present them to hiring managers for further evaluation. 2. Interview Coordination • Coordinate and schedule interviews between candidates and hiring departments. • Arrange interview logistics, invitations, and necessary documentation. • Communicate interview schedules and updates to candidates in a professional and timely manner. • Collect, document, and track interview feedback from hiring managers. • Ensure a positive candidate experience throughout the recruitment process. 3. Hiring & Onboarding Procedures • Prepare and issue employment offers to selected candidates. • Follow up on offer acceptance and negotiate recruitment-related matters when required. • Collect and verify employment documents, certificates, and supporting records. • Complete all pre-employment requirements in accordance with company policies and local labor regulations. • Coordinate with relevant departments to arrange employee onboarding and joining procedures. • Create and maintain employee files and HR system records. • Facilitate employee orientation and onboarding activities for newly hired staff. 4. Recruitment Administration & Reporting • Maintain accurate recruitment records and documentation. • Prepare periodic recruitment reports and hiring status updates. • Monitor recruitment metrics such as time-to-fill, cost-per-hire, and offer acceptance rates. • Ensure compliance with company policies, procedures, and applicable labor laws. • Continuously recommend improvements to recruitment processes and practices. Qualifications • Bachelor’s degree in Human Resources, Business Administration, or a related field. • 1–3 years of experience in recruitment, talent acquisition, or human resources. • Good knowledge of recruitment practices and employment procedures. • Familiarity with HR systems and Microsoft Office applications. • Knowledge of labor laws and employment regulations is preferred. Required Skills • Strong communication and interpersonal skills. • Candidate sourcing and interviewing skills. • Organizational and time-management skills. • Ability to coordinate with multiple departments and stakeholders. • Attention to detail and strong administrative abilities. • Problem-solving and decision-making skills. • Ability to work under pressure and manage multiple vacancies simultaneously. Key Performance Indicators (KPIs) • Time to Fill Vacancies. • Recruitment Request Closure Rate. • Offer Acceptance Rate. • Hiring Manager Satisfaction. • New Hire Retention During Probation Period. • Recruitment Process Compliance. • Accuracy and Completeness of Employee Documentation. Authority • Communicate directly with candidates and recruitment agencies. • Coordinate recruitment activities with all company departments. • Access recruitment and HR information systems. • Recommend qualified candidates for employment in accordance with company policies.

Bachelor’s degree in Human Resources, Business Administration, or a related field. 1–3 years of experience in recruitment, talent acquisition, or human resources. Good knowledge of recruitment practices and employment procedures. Familiarity with HR systems and Microsoft Office applications. Knowledge of labor laws and employment regulations is preferred.

The Human Resources Specialist – Recruitment Officer is responsible for managing and coordinating the full recruitment cycle, from receiving manpower requests and sourcing candidates to completing hiring procedures and onboarding successful candidates. Ensure timely and efficient recruitment processes in line with company policies and workforce requirements. Specifically: receive and review recruitment requests; prepare and publish job advertisements; source, attract, and identify qualified candidates; screen and evaluate applications; conduct initial assessments and screening interviews; maintain candidate pool; shortlist and present candidates to hiring managers; coordinate and schedule interviews; arrange logistics and documentation; communicate with candidates; collect and track feedback; ensure positive candidate experience; prepare and issue employment offers; follow up on offers and negotiate as required; collect and verify documents; complete pre-employment requirements; coordinate onboarding; create and maintain employee files and HR system records; facilitate onboarding activities; maintain recruitment records and documentation; prepare periodic reports and hiring updates; monitor metrics (time-to-fill, cost-per-hire, offer acceptance); ensure compliance with policies and labor laws; recommend improvements to processes.