Executive Assistant to Chief Executive Officer

they need to send CV to the following email: [email protected] Company Description CNOOD ASIA LIMITED is a global EPC solution provider headquartered in Shanghai, with subsidiaries across Latin America, North America, Europe, Oceania, the Middle East, Central Asia, and Hong Kong. The company delivers one-stop, tailor-made solutions for projects in oil and gas, water, mining, renewable energy, and infrastructure, covering engineering, procurement, fabrication, construction, commissioning, start-up, and financing. CNOOD’s self-developed online project management platform, WORKBENCH, enables transparent progress tracking, quality control, and real-time collaboration among all project stakeholders. Long-term partnerships with leading engineering institutes, manufacturers, logistics firms, construction companies, and financial institutions underpin CNOOD’s competitive edge in the global market. Guided by a culture of respect, transparency, and trust, CNOOD focuses on precise execution, safety, and quality, while supporting sustainable economic growth and positive social impact in local regions. Role Description This full-time Executive Assistant to Chief Executive Officer role is based in Dubai and offered on a hybrid basis, combining office presence with some work-from-home flexibility. The Executive Assistant will manage the CEO’s diary and schedule, coordinate meetings and travel, and prepare agendas, minutes, and follow-up actions. The role includes handling correspondence, screening and prioritizing requests, organizing files and documentation, and maintaining confidential records. The Executive Assistant will prepare and reconcile expense reports, support the CEO in executive communications and presentations, and coordinate with internal teams and external partners to ensure timely information flow. Day-to-day responsibilities also involve administrative support for key initiatives, tracking deadlines and deliverables, and helping the CEO maintain effective and efficient workflows. Qualifications • Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to manage complex tasks, documentation, and confidential information efficiently. • Candidates should possess solid Executive Support and Diary Management skills to coordinate schedules, meetings, travel, and high-level communications for the CEO. • Candidates should possess accurate Expense Reports skills to prepare, track, and reconcile expenditures in line with company policies. • Relevant experience supporting senior leadership in international or project-driven organizations is highly beneficial. • Strong written and verbal communication skills in English; additional languages are an advantage. • Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks under time constraints. • High level of professionalism, discretion, and integrity when handling sensitive information. • Proficiency with productivity and collaboration tools (e.g., MS Office, online project or communication platforms). • Bachelor’s degree in Business Administration, Management, or a related field, or equivalent professional experience.

The Executive Assistant will manage the CEO’s diary and schedule, coordinate meetings and travel, and prepare agendas, minutes, and follow-up actions. The role includes handling correspondence, screening and prioritizing requests, organizing files and documentation, and maintaining confidential records. The Executive Assistant will prepare and reconcile expense reports, support the CEO in executive communications and presentations, and coordinate with internal teams and external partners to ensure timely information flow. Day-to-day responsibilities also involve administrative support for key initiatives, tracking deadlines and deliverables, and helping the CEO maintain effective and efficient workflows.