Executive Assistant to Chief Executive Officer

Assistant to the CEO — Nexreq Location: Dubai, UAE Employment Type: Full-time, on-site Experience: 1–2 years in executive assistance, administration, or business coordination Reporting To: Founder & CEO About the Role Nexreq is seeking an organized, proactive, and professional Assistant to the CEO to support executive administration, communication, and business coordination. You will work directly with the Founder & CEO, helping manage priorities, coordinate meetings, track commitments, and ensure timely follow-through across our international operations. This role requires excellent communication skills, sound judgment, attention to detail, and discretion when handling confidential information. Key Responsibilities • Manage the CEO’s calendar, appointments, meeting requests, and daily schedule, accounting for different time zones. • Prioritize incoming emails, calls, and requests, highlighting urgent matters and preparing responses for review. • Organize meetings, prepare agendas and briefing materials, record minutes, and track action items through completion. • Coordinate with managing partners, department heads, and team members to obtain updates and follow up on deadlines. • Maintain a clear tracker of the CEO’s priorities, pending decisions, commitments, and ongoing projects. • Prepare professional emails, presentations, reports, and business correspondence. • Compile information from internal teams into concise updates that help the CEO review progress and make decisions. • Arrange business travel, including flights, accommodation, meeting schedules, and supporting documentation. • Coordinate client meetings, partner discussions, office visits, and business events. • Maintain organized digital records, contact lists, and confidential documents. • Support administrative coordination with vendors and service providers, following internal approval procedures. • Identify scheduling conflicts, missing information, and potential delays early, and suggest practical solutions. • Handle sensitive business, employee, and client information with strict confidentiality. • Represent the CEO’s office professionally in all internal and external interactions. Qualifications and Skills • 1–2 years of relevant experience supporting a senior executive or working in administration or business coordination. • Excellent spoken and written English, including the ability to draft clear, professional business correspondence. • Strong organizational skills and the ability to manage competing priorities accurately. • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and online meeting platforms. • Professional communication skills when interacting with clients, senior leaders, and internal teams. • Ability to work independently, anticipate requirements, and follow tasks through without repeated reminders. • Strong discretion, reliability, and attention to detail. • Bachelor’s degree in business administration, management, or a related field preferred. • Experience coordinating across international time zones preferred. • Arabic language skills are an advantage. What Success Looks Like • The CEO’s schedule is organized, with timely preparation for meetings. • Follow-ups and action items are completed within agreed deadlines. • Reports and correspondence are accurate and professionally presented. • Confidential information is handled responsibly. • Daily coordination helps the CEO stay focused on business priorities. Nexreq — Your People Partner in Every Hire. Show more Show less

Manage the CEO’s calendar, appointments, meeting requests, and daily schedule, accounting for different time zones. Prioritize incoming emails, calls, and requests, highlighting urgent matters and preparing responses for review. Organize meetings, prepare agendas and briefing materials, record minutes, and track action items through completion. Coordinate with managing partners, department heads, and team members to obtain updates and follow up on deadlines. Maintain a clear tracker of the CEO’s priorities, pending decisions, commitments, and ongoing projects. Prepare professional emails, presentations, reports, and business correspondence. Compile information from internal teams into concise updates that help the CEO review progress and make decisions. Arrange business travel, including flights, accommodation, meeting schedules, and supporting documentation. Coordinate client meetings, partner discussions, office visits, and business events. Maintain organized digital records, contact lists, and confidential documents. Support administrative coordination with vendors and service providers, following internal approval procedures. Identify scheduling conflicts, missing information, and potential delays early, and suggest practical solutions. Handle sensitive business, employee, and client information with strict confidentiality. Represent the CEO’s office professionally in all internal and external interactions.