Executive Assistant (CEO/CFO Office)

About the role

Requirements

• - Bachelor's degree in Business Administration or a related field is preferred.
• - Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
• - Previous experience within a real estate development, construction, or property development company is highly preferred.
• - Experience supporting C-level executives (CEO, CFO, Chairman, or Managing Director).
• - Excellent written and verbal communication skills in English.
• - Strong organizational and multitasking abilities.
• - High level of professionalism, confidentiality, and attention to detail.
• - Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• - Experience preparing reports, presentations, and executive documentation.
• - Ability to prioritize multiple tasks and work under pressure.
• - Strong problem-solving and interpersonal skills.
• - UAE experience will be considered a strong advantage.

Responsibilities

• - Provide comprehensive executive support to the CEO and CFO.
• - Manage complex calendars, appointments, and meeting schedules.
• - Coordinate domestic and international travel arrangements, including visas, flights, accommodations, and itineraries.
• - Prepare meeting agendas, presentations, reports, and executive correspondence.
• - Record meeting minutes and follow up on action items to ensure timely completion.
• - Act as the primary point of contact between executives and internal/external stakeholders.
• - Manage confidential documents and sensitive business information with the highest level of discretion.
• - Coordinate board meetings, investor meetings, and executive presentations.
• - Oversee the day-to-day operations of the executive office, ensuring smooth administrative processes.
• - Organize company events, executive meetings, and business functions.
• - Liaise with various departments to ensure projects and executive requests are completed on time.
• - Monitor office supplies, vendor relationships, and administrative budgets where applicable.
• - Assist with special projects and strategic initiatives as assigned by management.

Skills

• Calendar management
• Travel coordination (domestic and international)
• Executive correspondence and reporting
• Minutes and action item follow-up
• Board and investor meeting coordination
• Office administration and operations management
• Vendor management
• Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Report preparation and presentations
• Confidential document handling