Personal Assistant to Chief Executive Officer

Job Title Personal Assistant to the CEO & Founder Reports To CEO & Founder Location Dubai, UAE (DIFC Headquarters and the CEO’s residence as required); Direct Reports N/A About j. awan & partners At j. awan & partners, we believe in “challenging the status quo every day”, delivering seamless excellence to our customers across the world. We challenge the status quo by making tailor-made solutions to meet the specific requirements of our clients’ business interests and delivering our solutions to their needs with effective simplicity. We understand that time is precious and, as such, our tailor-made solutions are simple to understand, simple to embed, and simple to use. We are a fast-growing international Governance, Risk and Compliance (GRC) Consultancy headquartered in the Dubai International Finance Centre (DIFC), with offices across the UAE, KSA, UK & Ireland, Singapore, Portugal, Pakistan, Qatar, and South Africa. We also have our own technology company, azakaw, creating bespoke, cutting-edge RegTech solutions. We provide Regulatory Governance, Risk, Compliance, Finance, Recruitment, and Technology services to a large number of clients including global, regional, and local financial services institutions, governments, and other industry partners. The CEO & Founder leads the Group across all entities and jurisdictions, operating at the intersection of international regulatory consulting, technology, and rapid global expansion. The Personal Assistant to the CEO ensures that the CEO’s personal and family life runs seamlessly, so that the CEO can give their full attention to leading the Group — a trusted and highly valued member of the CEO’s office. About this Role This is not a standard administrative role. The Personal Assistant to the CEO & Founder of j. awan & partners provides comprehensive and proactive support across the personal and family life of the CEO. The role demands exceptional judgement, discretion, and organisational capability, combined with the warmth, cultural intelligence, and personal commitment to serve as a seamless extension of the CEO and their family. The PA manages the CEO’s personal world in its entirety — family travel, UAE visa and residency matters, household coordination, school and medical liaison, personal purchases, and personal financial administration. The role-holder must be equally comfortable planning a multi-destination family holiday, renewing an Emirates ID, and coordinating household contractors, anticipating what the CEO and their family need before they need to ask. The CEO’s professional matters are managed by a dedicated Executive Assistant, with whom the PA works closely. The ideal candidate brings prior experience supporting a CEO and their family, combines a proactive mindset with meticulous attention to detail. Mission / Purpose of the Role The role-holder is the trusted confidant of the CEO and their family on personal matters, responsible for ensuring that personal commitments are honoured, family requirements are met, and private information is protected at all times. The PA operates across three dimensions simultaneously: family logistics (travel, school, medical, and leisure), personal administration (government documentation, finances, purchases, and records), and household coordination (staff, contractors, and service providers). The PA handles all three with equal professionalism, confidentiality, and care, and works hand in hand with the CEO’s Executive Assistant so that personal and professional commitments fit together into one coherent schedule. 12–18 Month Mission Outcomes (“What Success Looks Like”) These are the specific, measurable outcomes the Personal Assistant will be evaluated against during the first 12–18 months: Success Metrics / Measures 1. All family and personal travel is organised flawlessly, with the CEO and their family experiencing seamless, stress-free journeys. Zero travel disruptions attributable to poor planning or booking errors. All visa, health, and documentation requirements met in advance. Contingency plans in place for all significant trips. Family travel preferences consistently applied without the need to be reminded. 2. All UAE government, visa, residency, and documentation requirements for the CEO and family are managed proactively and compliantly. Zero lapses in visa, residency, or document validity. All renewals initiated and completed well in advance of expiry. Medical insurance and health requirements current at all times. Government obligations met without exception. 3. The CEO’s personal and family administrative requirements are handled with the highest level of discretion, care, and reliability. Personal and family matters handled seamlessly with zero lapses or breaches of confidentiality. The CEO expresses confidence in the PA’s handling of personal matters. Family travel, school, medical, and household coordination managed proactively and without prompting. 4. The CEO’s personal and professional commitments are coordinated seamlessly with the Executive Assistant. Zero clashes between personal or family commitments and business commitments. Shared calendar and handover protocols agreed with the EA and operating consistently. Key Accountabilities Personal Diary & Scheduling • Own and manage the CEO’s personal calendar, including family events, medical appointments, school commitments, and personal engagements. • Share personal commitments with the Executive Assistant so that the CEO’s schedule forms a single, conflict-free view, while keeping personal details private. • Maintain a forward-looking view of upcoming personal and family commitments, bringing relevant matters to the CEO’s attention before they become time-consuming problems. • No clashes with business commitments. • CEO able to fully delegate personal scheduling without concern. Family & Personal Travel • Research, book, and coordinate family holidays, school-related travel, and personal trips, including flights, hotels, ground transport, airport transfers, and activities, consistently applying the family’s preferences. • Manage all visa, travel documentation, and health requirement processes for every family destination, ensuring requirements are met well in advance. • Prepare detailed, accurate family itineraries that include all relevant confirmations, contact numbers, addresses, and contingency arrangements. • Anticipate and mitigate travel disruption risks, with contingency plans in place for all significant trips. • Coordinate with the Executive Assistant where personal travel combines with business trips. • Track personal travel costs accurately and separately from business expenses. • Zero travel disruptions due to planning or booking errors. • All documentation and health requirements met in advance. • Family travel preferences applied consistently

The Personal Assistant to the CEO ensures the CEO’s personal and family life runs seamlessly, handling family travel, UAE visa and residency matters, household coordination, school and medical liaison, personal purchases, and personal financial administration. The role requires exceptional judgement, discretion, and organizational capability, combined with warmth, cultural intelligence, and a personal commitment to serve as a seamless extension of the CEO and their family. Key accountabilities include: managing the CEO’s personal diary and scheduling to form a conflict-free view with the Executive Assistant; researching, booking, and coordinating family travel including visas and health requirements; preparing detailed family itineraries with confirmations and contingencies; tracking personal travel costs separately from business expenses; ensuring government, visa, residency, and documentation requirements are managed proactively and compliantly; handling personal and family administrative tasks with discretion and reliability; coordinating with the Executive Assistant to align personal and professional commitments; maintaining confidentiality and privacy across all personal matters.