Receptionist

About Addmind Addmind is a privately owned hospitality group and the leading food and beverage management and concept creation company in the Middle East, with a growing international portfolio of restaurants, bars and lounges, beach clubs, nightlife venues, and hotels. We are looking for a Receptionist who will be responsible for managing front desk operations, providing administrative support, and ensuring professional communication across the organization. In addition to reception duties, this role will support senior management by attending meetings with the CEO and Managing Partner, preparing meeting minutes, tracking action items, and distributing meeting summaries and reports. Position Type: Full-Time Key Responsibilities Reception & Administrative Duties • Greet and welcome visitors, clients, and employees in a professional manner. • Answer and direct incoming phone calls and emails. • Manage meeting room bookings and coordinate visitor access. • Handle incoming and outgoing correspondence, deliveries, and courier services. • Maintain organized filing systems and administrative records. • Order and monitor office supplies and refreshments. • Provide general administrative support to all departments when required. Executive Meeting Support • Attend meetings with the CEO and Managing Partner as requested. • Take accurate and detailed meeting notes and minutes. • Record key decisions, action items, deadlines, and responsibilities discussed during meetings. • Prepare professional meeting debriefs and summaries following each meeting. • Distribute meeting minutes and follow-up communications to relevant stakeholders. • Track outstanding action items and follow up with responsible departments. • Maintain confidentiality of all business discussions and sensitive information. Reporting & Documentation • Prepare and maintain Excel trackers, reports, and meeting logs. • Update action-item trackers and monitor progress against deadlines. • Assist in preparing presentations, reports, and management documents. • Ensure meeting records and documentation are organized and easily accessible. Requirements • Bachelor's degree or Diploma in Business Administration, Office Management, or a related field preferred. • Minimum 2 years of experience in a receptionist, executive assistant, administrative assistant, or similar role. • Experience supporting senior management is an advantage. • Excellent verbal and written communication skills in English. • Strong note-taking and minute-writing skills. • Ability to prepare professional meeting summaries and debrief emails. • Advanced Microsoft Office skills • Ability to create and maintain Excel reports and trackers accurately. • Strong organizational and time-management skills. • High attention to detail and accuracy. • Ability to handle confidential information with discretion. • Professional appearance and customer service orientation. • Ability to work under pressure and manage multiple priorities. What We Offer • Opportunity to work with one of the region's leading hospitality and lifestyle groups. • Dynamic, collaborative, and multicultural work environment. • Exposure to high-profile brands, venues, and marketing campaigns across the MENA region. • Career growth and professional development opportunities. Join Us If you are a proactive and creative professional with a passion for marketing and hospitality, we would love to hear from you. Apply now and become part of the Addmind journey. Show more Show less

Bachelor's degree or Diploma in Business Administration, Office Management, or a related field preferred. Minimum 2 years of experience in a receptionist, executive assistant, administrative assistant, or similar role. Experience supporting senior management is an advantage. Excellent verbal and written communication skills in English. Strong note-taking and minute-writing skills. Ability to prepare professional meeting summaries and debrief emails. Advanced Microsoft Office skills. Ability to create and maintain Excel reports and trackers accurately. Strong organizational and time-management skills. High attention to detail and accuracy. Ability to handle confidential information with discretion. Professional appearance and customer service orientation. Ability to work under pressure and manage multiple priorities.

Reception & Administrative Duties: Greet and welcome visitors, clients, and employees in a professional manner; Answer and direct incoming phone calls and emails; Manage meeting room bookings and coordinate visitor access; Handle incoming and outgoing correspondence, deliveries, and courier services; Maintain organized filing systems and administrative records; Order and monitor office supplies and refreshments; Provide general administrative support to all departments when required. Executive Meeting Support: Attend meetings with the CEO and Managing Partner as requested; Take accurate and detailed meeting notes and minutes; Record key decisions, action items, deadlines, and responsibilities discussed during meetings; Prepare professional meeting debriefs and summaries following each meeting; Distribute meeting minutes and follow-up communications to relevant stakeholders; Track outstanding action items and follow up with responsible departments; Maintain confidentiality of all business discussions and sensitive information. Reporting & Documentation: Prepare and maintain Excel trackers, reports, and meeting logs; Update action-item trackers and monitor progress against deadlines; Assist in preparing presentations, reports, and management documents; Ensure meeting records and documentation are organized and easily accessible.