Receptionist

Receptionist - LEADING INTERNATIONAL LAW FIRM Dubai Up to 15,000 AED per month We are seeking a professional, organised and service-oriented Receptionist & Administrative Assistant to provide high-quality front-of-house and administrative support within a busy professional office environment. The successful candidate will be responsible for creating a welcoming experience for visitors and colleagues, supporting the day-to-day operations of the office, and providing comprehensive administrative and secretarial assistance to the wider team. Key Responsibilities • Provide a professional and welcoming reception service to visitors, clients and colleagues. • Answer, screen and direct incoming telephone calls in line with company procedures. • Prepare refreshments and ensure meeting rooms are organised, equipped and ready for use. • Receive, record and distribute incoming mail, deliveries and correspondence. • Arrange couriers and coordinate outgoing mail and shipments. • Monitor and replenish office stationery, kitchen supplies and general consumables. • Maintain a professional office environment and ensure company procedures and quality standards are followed. • Produce, format and collate correspondence and documentation from digital dictation and handwritten amendments, with a minimum typing speed of 60 words per minute. • Manage diaries, coordinate appointments and meetings, prepare relevant documentation, and arrange conference calls and video meetings. • Monitor and manage inboxes, including drafting routine responses for review. • Coordinate domestic and international travel arrangements, hotel bookings and visa applications where required. • Prepare meeting minutes and assist with routine correspondence. • Maintain accurate electronic and physical filing systems, records and archives. • Update and maintain client and business records using internal database systems. • Provide general administrative support, including document management, photocopying and archiving. • Work collaboratively with colleagues to ensure effective administrative and secretarial cover. • Assist with the onboarding of new suppliers and maintain relationships with existing service providers, including coordinating and processing payments. • Coordinate the office driver's schedule, prioritising journeys and requests efficiently. • Support the Office Manager with employee onboarding, visa documentation and the maintenance of HR records. • Assist with the smooth day-to-day running of the office and undertake additional administrative duties as required. • Maintain a professional standard of conduct and presentation when dealing with clients, visitors and colleagues. • High levels of professionalism, discretion and attention to detail. • Ability to work independently and collaboratively as part of a team. • Specific descriptions of the firm's internal policies or working practices. Apply today for immediate consideration. Show more Show less

Provide a professional and welcoming reception service to visitors, clients and colleagues. Answer, screen and direct incoming telephone calls in line with company procedures. Prepare refreshments and ensure meeting rooms are organised, equipped and ready for use. Receive, record and distribute incoming mail, deliveries and correspondence. Arrange couriers and coordinate outgoing mail and shipments. Monitor and replenish office stationery, kitchen supplies and general consumables. Maintain a professional office environment and ensure company procedures and quality standards are followed. Produce, format and collate correspondence and documentation from digital dictation and handwritten amendments, with a minimum typing speed of 60 words per minute. Manage diaries, coordinate appointments and meetings, prepare relevant documentation, and arrange conference calls and video meetings. Monitor and manage inboxes, including drafting routine responses for review. Coordinate domestic and international travel arrangements, hotel bookings and visa applications where required. Prepare meeting minutes and assist with routine correspondence. Maintain accurate electronic and physical filing systems, records and archives. Update and maintain client and business records using internal database systems. Provide general administrative support, including document management, photocopying and archiving. Work collaboratively with colleagues to ensure effective administrative and secretarial cover. Assist with the onboarding of new suppliers and maintain relationships with existing service providers, including coordinating and processing payments. Coordinate the office driver's schedule, prioritising journeys and requests efficiently. Support the Office Manager with employee onboarding, visa documentation and the maintenance of HR records. Assist with the smooth day-to-day running of the office and undertake additional administrative duties as required. Maintain a professional standard of conduct and presentation when dealing with clients, visitors and colleagues. High levels of professionalism, discretion and attention to detail. Ability to work independently and collaboratively as part of a team.