Executive Assistant / PA - Dubai based - CEO - Must have UAE Experience

The RIG Recruitment is working with a client based in Dubai who are looking for an EA/PA to join them. We are seeking a highly organised, professional and discreet Executive Assistant / Personal Assistant to provide comprehensive business and personal support to a senior executive based in Dubai. The successful candidate will manage a demanding schedule, coordinate meetings and international travel, handle confidential correspondence and support a variety of business and personal requirements. This role requires someone proactive, dependable and capable of anticipating needs, managing changing priorities and operating with complete confidentiality. Key Responsibilities Executive Support • Manage a complex business and personal diary, ensuring appointments and priorities are coordinated effectively. • Schedule internal and external meetings across multiple time zones. • Prepare daily schedules, meeting agendas, briefing notes and supporting documents. • Manage emails and correspondence, prioritising urgent matters and following up on outstanding actions. • Act as the primary point of contact between the executive and internal teams, clients, partners and external stakeholders. • Attend meetings when required, take minutes and monitor action points. • Prepare presentations, reports, correspondence and other business documents. • Maintain accurate filing systems and securely manage confidential information. • Screen calls, enquiries and requests, responding or redirecting them appropriately. • Support the executive with project coordination, research and ad hoc business requirements. • Track deadlines, commitments and deliverables to ensure actions are completed on time. Travel and Events • Arrange complex domestic and international travel itineraries. • Coordinate flights, hotels, airport transfers, visas and meeting schedules. • Prepare detailed travel packs and remain available to manage last-minute changes. • Organise business dinners, corporate events, conferences and private appointments. • Coordinate guest arrangements and hospitality when required. Personal Assistance • Manage personal appointments, reservations and household-related schedules. • Coordinate with household staff, drivers, service providers and other external suppliers. • Assist with personal travel, family arrangements and special occasions. • Handle purchases, deliveries, memberships and personal administration. • Maintain records relating to personal expenses, invoices and payments. • Support lifestyle management and other confidential personal matters. • Complete ad hoc errands and tasks when required. Candidate Requirements • Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant or in a similar position. • Previous experience supporting a CEO, founder, business owner, board member or high-net-worth individual. • Strong experience managing complex diaries and international travel. • Excellent organisational and time-management skills. • Ability to manage multiple priorities within a fast-paced environment. • Proactive approach with the ability to anticipate requirements and resolve issues independently. • Exceptional attention to detail and follow-through. • Excellent written and verbal communication skills. • High level of discretion, professionalism and emotional intelligence. • Strong stakeholder-management and relationship-building skills. • Comfortable handling sensitive business and personal information. • Advanced knowledge of Microsoft Office, Outlook, PowerPoint, Excel and digital collaboration tools. • Fluent written and spoken English is essential; additional languages would be advantageous. • Previous experience working in Dubai or the UAE is preferred. • A valid UAE driving licence would be advantageous. • Flexibility to support occasional requirements outside standard working hours or during executive travel. Salary budget: 25,000 AED per month + medical + visa + flights Please send CV's to [email protected]. Show more Show less

Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant or in a similar position. Previous experience supporting a CEO, founder, business owner, board member or high-net-worth individual. Strong experience managing complex diaries and international travel. Excellent organisational and time-management skills. Ability to manage multiple priorities within a fast-paced environment. Proactive approach with the ability to anticipate requirements and resolve issues independently. Exceptional attention to detail and follow-through. Excellent written and verbal communication skills. High level of discretion, professionalism and emotional intelligence. Strong stakeholder-management and relationship-building skills. Comfortable handling sensitive business and personal information. Advanced knowledge of Microsoft Office, Outlook, PowerPoint, Excel and digital collaboration tools. Fluent written and spoken English is essential; additional languages would be advantageous. Previous experience working in Dubai or the UAE is preferred. A valid UAE driving licence would be advantageous.

Executive Support: Manage a complex business and personal diary, ensuring appointments and priorities are coordinated effectively. Schedule internal and external meetings across multiple time zones. Prepare daily schedules, meeting agendas, briefing notes and supporting documents. Manage emails and correspondence, prioritising urgent matters and following up on outstanding actions. Act as the primary point of contact between the executive and internal teams, clients, partners and external stakeholders. Attend meetings when required, take minutes and monitor action points. Prepare presentations, reports, correspondence and other business documents. Maintain accurate filing systems and securely manage confidential information. Screen calls, enquiries and requests, responding or redirecting them appropriately. Support the executive with project coordination, research and ad hoc business requirements. Track deadlines, commitments and deliverables to ensure actions are completed on time. Travel and Events: Arrange complex domestic and international travel itineraries. Coordinate flights, hotels, airport transfers, visas and meeting schedules. Prepare detailed travel packs and remain available to manage last-minute changes. Organise business dinners, corporate events, conferences and private appointments. Coordinate guest arrangements and hospitality when required. Personal Assistance: Manage personal appointments, reservations and household-related schedules. Coordinate with household staff, drivers, service providers and other external suppliers. Assist with personal travel, family arrangements and special occasions. Handle purchases, deliveries, memberships and personal administration. Maintain records relating to personal expenses, invoices and payments. Support lifestyle management and other confidential personal matters. Complete ad hoc errands and tasks when required.