Executive Assistant

We are partnering with a leading international organization in the UAE that is seeking an experienced Executive Assistant to provide high-level administrative and operational support to a senior executive. This is a confidential search and an excellent opportunity for an accomplished Executive Assistant who is highly organized, proactive, and comfortable operating in a fast-paced international environment. The successful candidate will work closely with the Vice-President, managing complex schedules, travel arrangements, executive administration, and day-to-day operational priorities. Key Responsibilities: • Manage the Vice-President’s diary, appointments, meetings, events, and changing priorities. • Coordinate complex regional and international travel arrangements, including flights, accommodation, transportation, and detailed itineraries. • Prepare and process executive expense reports, travel cards, and related transactions accurately and on time. • Manage correspondence and prepare professional emails, letters, presentations, reports, and other executive documentation. • Organize and prioritize incoming requests, ensuring appropriate follow-up and timely responses. • Coordinate meetings, teleconferences, and corporate events, including logistics, schedules, materials, and venues. • Act as a key point of contact between the executive office, regional offices, internal teams, and external stakeholders. • Maintain organized filing systems and confidential executive records. • Handle highly sensitive and confidential information with discretion and professionalism. • Provide broader administrative and operational support to ensure the smooth running of the executive office. • Support organizational quality, health, safety, and environmental objectives where required. Requirements: • Proven experience as an Executive Assistant, Executive Secretary, or similar senior administrative role. • Previous experience working within an international organization is preferred • Oil & Gas / Energy sector experience would be a strong advantage. • Bachelor’s degree in Business Administration, Office Management, or a related field is preferred. • Strong experience managing complex executive calendars and international travel arrangements • Experience preparing and processing expense reports. • Advanced proficiency in Microsoft Office and executive document preparation. • Excellent written and verbal communication skills. • Strong organizational, multitasking, and time-management capabilities with exceptional attention to detail. • Ability to manage multiple priorities effectively within a fast-paced environment. • Highly proactive, resourceful, dependable, and solution-oriented. • Proven ability to handle confidential information with discretion. • Calm under pressure and comfortable supporting senior executives in high-stakes situations. • English communication skills are essential; additional language capabilities, including Arabic, would be an advantage. • Flexibility to provide additional support during business-critical situations when required. What's on Offer: • Opportunity to support senior leadership within a well-established international organization. • Exposure to a dynamic, professional, and international working environment. If you’re an experienced Executive Assistant looking for your next opportunity in the UAE and enjoy working closely with senior leadership in a fast-paced environment, we’d love to hear from you. Please note that this is a confidential search and further information regarding the organization will be shared with shortlisted candidates. Show more Show less

Proven experience as an Executive Assistant, Executive Secretary, or similar senior administrative role. Previous experience working within an international organization is preferred. Oil & Gas / Energy sector experience would be a strong advantage. Bachelor’s degree in Business Administration, Office Management, or a related field is preferred. Strong experience managing complex executive calendars and international travel arrangements. Experience preparing and processing expense reports. Advanced proficiency in Microsoft Office and executive document preparation. Excellent written and verbal communication skills. Strong organizational, multitasking, and time-management capabilities with exceptional attention to detail. Ability to manage multiple priorities effectively within a fast-paced environment. Highly proactive, resourceful, dependable, and solution-oriented. Proven ability to handle confidential information with discretion. Calm under pressure and comfortable supporting senior executives in high-stakes situations. English communication skills are essential; additional language capabilities, including Arabic, would be an advantage. Flexibility to provide additional support during business-critical situations when required.

Manage the Vice-President’s diary, appointments, meetings, events, and changing priorities. Coordinate complex regional and international travel arrangements, including flights, accommodation, transportation, and detailed itineraries. Prepare and process executive expense reports, travel cards, and related transactions accurately and on time. Manage correspondence and prepare professional emails, letters, presentations, reports, and other executive documentation. Organize and prioritize incoming requests, ensuring appropriate follow-up and timely responses. Coordinate meetings, teleconferences, and corporate events, including logistics, schedules, materials, and venues. Act as a key point of contact between the executive office, regional offices, internal teams, and external stakeholders. Maintain organized filing systems and confidential executive records. Handle highly sensitive and confidential information with discretion and professionalism. Provide broader administrative and operational support to ensure the smooth running of the executive office. Support organizational quality, health, safety, and environmental objectives where required.