Executive Assistant

The Executive Assistant (EA) works between running the CEO's time and communications, and driving selected priorities. The role combines high-level executive support (diary, correspondence, meetings, travel, confidential matters) with hands-on execution of CEO-sponsored projects. It suits someone who can take a loosely defined objective, turn it into a clear plan and move it forward across teams without needing constant direction. Responsibilities • Manage the CEO's calendar, schedule meetings, and protect time for top priorities. • Act as the first point of contact from screening, prioritising, and responding to emails, calls, and correspondence on the CEO's behalf. • Prepare agendas, briefing packs, and minutes, and follow up on action points after meetings. • Arrange domestic and international travel, including flights, accommodation, transfers and visas. • Plan and coordinate executive-level events, conferences and business engagements. • Serve as the main link between the CEO and internal teams, clients, investors and external partners. • Keep information flowing between the CEO's office and all departments so work moves smoothly. • Build strong, trusted relationships across the business and with key external contacts. • Draft, review, and proofread documents, contracts, and presentations to a high standard. • Work directly with the CEO on selected strategic and operational priorities. • Coordinate projects that span several teams or don't sit neatly within one department. • Track progress on strategic initiatives, spot obstacles early, resolve issues, and escalate decisions when needed. • Act as a trusted execution partner: understand the intended outcome, fill the gaps, and drive the work forward. • Support the launch of new initiatives, partnerships, and market expansion work. • Conduct rapid research and analysis to support important decisions. • Prepare concise executive summaries, recommendations, business cases, and presentations for senior leadership. • Help the CEO prepare for Board meetings, investor updates, and strategic reviews. • Build simple reporting frameworks, trackers, and dashboards that keep the CEO and Key stakeholders informed. • Handle sensitive company and personal information with complete discretion. • Maintain trust, integrity, and professionalism across business and personal matters. • Handle ad-hoc personal tasks for the CEO as needed, with the same discretion and care as business matters. Qualifications • Bachelor’s degree in Business Administration, Management, or a related field (preferred but not essential). • 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives. • Excellent written and verbal communication skills in English. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g. Asana, Teams, Zoom, Slack). • Exceptional organisational and time-management abilities, with the capacity to manage multiple priorities. • A high degree of discretion and professionalism when handling confidential matters. • Experience working in a fast-paced, agile environment, with no established playbook. • Previous experience in a European country is a plus. • Start-up experience is a plus. Show more Show less

5+ years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives. Bachelor’s degree in Business Administration, Management, or a related field (preferred but not essential). Excellent written and verbal communication skills in English. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g. Asana, Teams, Zoom, Slack). Exceptional organisational and time-management abilities, with the capacity to manage multiple priorities. A high degree of discretion and professionalism when handling confidential matters. Experience working in a fast-paced, agile environment, with no established playbook. Previous experience in a European country is a plus. Start-up experience is a plus.

Manage the CEO's calendar, schedule meetings, and protect time for top priorities. Act as the first point of contact from screening, prioritising, and responding to emails, calls, and correspondence on the CEO's behalf. Prepare agendas, briefing packs, and minutes, and follow up on action points after meetings. Arrange domestic and international travel, including flights, accommodation, transfers and visas. Plan and coordinate executive-level events, conferences and business engagements. Serve as the main link between the CEO and internal teams, clients, investors and external partners. Keep information flowing between the CEO's office and all departments so work moves smoothly. Build strong, trusted relationships across the business and with key external contacts. Draft, review, and proofread documents, contracts, and presentations to a high standard. Work directly with the CEO on selected strategic and operational priorities. Coordinate projects that span several teams or don't sit neatly within one department. Track progress on strategic initiatives, spot obstacles early, resolve issues, and escalate decisions when needed. Act as a trusted execution partner: understand the intended outcome, fill the gaps, and drive the work forward. Support the launch of new initiatives, partnerships, and market expansion work. Conduct rapid research and analysis to support important decisions. Prepare concise executive summaries, recommendations, business cases, and presentations for senior leadership. Help the CEO prepare for Board meetings, investor updates, and strategic reviews. Build simple reporting frameworks, trackers, and dashboards that keep the CEO and Key stakeholders informed. Handle sensitive company and personal information with complete discretion. Maintain trust, integrity, and professionalism across business and personal matters. Handle ad-hoc personal tasks for the CEO as needed, with the same discretion and care as business matters.