Personal Assistant to MD - 1 Year Contract ( Arabic Speaker)

Transguard Workforce Solutions continues to lead the UAE market as a trusted partner for innovative and fully integrated HR services. With more than a decade of experience and a highly skilled team, we are proud to support organizations across the region with tailored workforce solutions. We are currently hiring a Personal Assistant (French & Arabic Speaker)- 1 year Contract on behalf of a prestigious client based in Dubai. Job Responsibilities: • Maintain the general Management of the Managing Director’s workflow, Provide a service that is in line with the MD’s work habits and preferences, • Maintain the daily meetings schedule for the Managing Director. • Coordinate travel requirements in connection with arrangements for the MD. • Organize events, conferences for Managing Director. • Prepare expense claims of the MD. • In certain cases, respond/direct emails to the necessary employees on behalf of the MD. • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. • Ensure the MD is fully briefed on, or prepared for, any engagements he/she is involved in. • Prepare correspondence on behalf of the MD, including the drafting of general replies, correspondence. • Prepare preliminary presentations on PowerPoints. • Provide residence/accommodation options to the new MD and schedule the viewing appointments. • Brief the MD about what is going on internally and collect information if needed. • Prepare handover agenda between previous and future MDs. • Conduct research on ad hoc topics and manage ad hoc projects for the MD. • In charge of organizing VIP events of the Company upon MD request and in coordination with Marketing Department. • Assist HQ and other affiliates when doing events in UAE, In charge of VIP visitors logistics (hotels, transportation, events and meal invitations…etc). • Manage and maintain the Personnel on Board and Business Leaves summary. • Coordinate with HR on certain tasks such as leaves, events and travel. • Support Procurement & Purchase department for the supplier selection during events, negotiate with hotels to get best rates. • Liaise with the French Consulate for events and visa requirements. PA role for the MD of TEP Yemen: • Liaise with Head office in Paris • Liaise with YLNG, Yemen and Abu Dhabi office • Keep the driver update with MD’s agenda • Organize small events (local & international) • Prepare his expense claims and get the necessary approvals • Fully in charge of MD’s POB system • Track MD’s correspondence to different destinations • Organize MD’s calendar • Handle the MD’s busy travel requirements and related visas • Arrange personal vehicle renewal Skills & Requirements: Knowledge/Skills: • Good computer skills and ability to multitask. • Tech Savvy and advanced proficiency on MS Office tools • Excellent interpersonal skills ,strong on EQ and work ethics • Education: A degree holder in any suitable discipline. • Experience: Minimum 6 -8 years of experience within the similar field. Language skills: • English, Level: Fluent • Arabic: Level: Fluent Show more Show less

Knowledge/Skills: Good computer skills and ability to multitask. Tech Savvy and advanced proficiency on MS Office tools. Excellent interpersonal skills, strong on EQ and work ethics. Education: A degree holder in any suitable discipline. Experience: Minimum 6 - 8 years of experience within the similar field. Language skills: English, Level: Fluent; Arabic: Level: Fluent

Maintain the general Management of the Managing Director’s workflow, provide a service that is in line with the MD’s work habits and preferences; maintain the daily meetings schedule for the Managing Director; coordinate travel requirements in connection with arrangements for the MD; organize events, conferences for Managing Director; prepare expense claims of the MD; respond/direct emails to necessary employees on behalf of the MD; filter general information, queries, phone calls and invitations to the MD; ensure the MD is fully briefed on engagements; prepare correspondence on behalf of the MD; prepare preliminary presentations on PowerPoints; provide residence/accommodation options to the new MD and schedule viewing appointments; brief the MD about internal happenings; prepare handover agenda between previous and future MDs; conduct research on ad hoc topics and manage ad hoc projects for the MD; organize VIP events of the Company; assist HQ and affiliates when doing events in UAE; VIP visitors logistics; manage and maintain Personnel on Board and Business Leaves summary; coordinate with HR on leaves, events and travel; support Procurement & Purchase for supplier selection during events; negotiate with hotels for best rates; liaise with the French Consulate for events and visa requirements. PA role for the MD of TEP Yemen includes liaising with Paris Head Office, Yemen and Abu Dhabi office, organizing events, expense claims, MD’s POB system, tracking correspondence, organizing calendar, handling travel and visas, arranging personal vehicle renewal.