Executive Assistant

Job title : Executive Assistant Situation in organization: Reporting to the Managing Director Activities • Manage and optimize the Managing Director s calendar, scheduling priorities, appointments and daily activities. • Coordinate internal and external meetings, including logistics, agendas, briefing materials, presentations, and follow-up actions. • Act as the primary point of contact for communications directed to the Managing Director, screening and prioritizing emails, correspondence, calls and requests. • Prepare, draft, proofread, translate, and format a wide range of business documents, including reports, presentations, letters, and memos. • Arrange domestic and international travel, including flights, accommodation, transportation, visas, itineraries, and related documentation. • Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism. • Support administrative processes, including expense claims, invoices, purchase orders, and other corporate documentation for the MD and other departments. • Maintain accurate and well-organized electronic and physical filing systems to ensure efficient document management and retrieval. • Facilitate communication and coordination across departments, ensuring timely follow-up on deliverables and action items. • Monitor incoming requests, assess priorities, manage deadlines, and ensure appropriate responses and resolutions. • Attend meetings as required, prepare accurate minutes, document key decisions, and track the completion of agreed actions. • Build and maintain effective relationships with employees, clients, suppliers, government authorities, business partners, and other stakeholders. • Prepare executive reports, dashboards, status updates, and management summaries to support decision-making. • Anticipate executive needs and proactively address scheduling, communication, logistical, and administrative requirements. • Conduct research, gather information, and prepare briefing notes to support executive decisions and business priorities. • Coordinate official events, conferences and executive engagements. • Undertake special projects and perform additional duties as assigned by senior management Qualifications/Experience Required • Bachelor's degree in Business Administration, Management, or a related field preferred. • Minimum of 6 years of experience in an Executive Assistant or similar administrative support role. • Relevant years of experience in the Energy Sector Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). • Excellent verbal and written communication skills in English and Arabic; French is an advantage. • Ability to multitask, prioritise competing demands, and work effectively under pressure. • High level of professionalism, discretion, confidentiality, and emotional intelligence. • Strong attention to detail, accuracy, and problem-solving skills. • Ability to prepare professional reports, presentations, correspondence, and meeting documentation. • Ability to work independently, take initiative and meet deadlines. • Strong interpersonal skills and the ability to communicate effectively at all levels. Show more Show less

Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of 6 years of experience in an Executive Assistant or similar administrative support role. Relevant years of experience in the Energy Sector Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Excellent verbal and written communication skills in English and Arabic; French is an advantage. Ability to multitask, prioritise competing demands, and work effectively under pressure. High level of professionalism, discretion, confidentiality, and emotional intelligence. Strong attention to detail, accuracy, and problem-solving skills. Ability to prepare professional reports, presentations, correspondence, and meeting documentation. Ability to work independently, take initiative and meet deadlines. Strong interpersonal skills and the ability to communicate effectively at all levels.

Manage and optimize the Managing Director's calendar, scheduling priorities, appointments and daily activities. Coordinate internal and external meetings, including logistics, agendas, briefing materials, presentations, and follow-up actions. Act as the primary point of contact for communications directed to the Managing Director, screening and prioritizing emails, correspondence, calls and requests. Prepare, draft, proofread, translate, and format a wide range of business documents, including reports, presentations, letters, and memos. Arrange domestic and international travel, including flights, accommodation, transportation, visas, itineraries, and related documentation. Handle confidential and sensitive information with the highest level of discretion, integrity, and professionalism. Support administrative processes, including expense claims, invoices, purchase orders, and other corporate documentation for the MD and other departments. Maintain accurate and well-organized electronic and physical filing systems to ensure efficient document management and retrieval. Facilitate communication and coordination across departments, ensuring timely follow-up on deliverables and action items. Monitor incoming requests, assess priorities, manage deadlines, and ensure appropriate responses and resolutions. Attend meetings as required, prepare accurate minutes, document key decisions, and track the completion of agreed actions. Build and maintain effective relationships with employees, clients, suppliers, government authorities, business partners, and other stakeholders. Prepare executive reports, dashboards, status updates, and management summaries to support decision-making. Anticipate executive needs and proactively address scheduling, communication, logistical, and administrative requirements. Conduct research, gather information, and prepare briefing notes to support executive decisions and business priorities. Coordinate official events, conferences and executive engagements. Undertake special projects and perform additional duties as assigned by senior management.