Personal / Executive Assistant to the CEO

Personal / Executive Assistant to the CEO Location: Muscat, Oman Reporting to: CEO The Opportunity We are seeking an experienced and highly organised Personal / Executive Assistant to provide dedicated, confidential support to a CEO based in Muscat, Oman. The successful candidate will manage the CEO’s diary, communications, travel and day-to-day commitments across his businesses. This is a highly trusted position requiring discretion, flexibility, strong organisational skills and excellent attention to detail. Fluent Arabic and English are essential. The candidate must also be willing to travel with the CEO and work flexible hours when required. Key Responsibilities Diary & Daily Organisation • Manage the CEO’s diary, appointments and commitments across multiple businesses. • Coordinate schedules, prioritise appointments and resolve diary conflicts. • Anticipate requirements and ensure sufficient time for meetings, preparation and travel. • Handle last-minute changes efficiently and keep the CEO fully informed. Communication & Correspondence • Manage and prioritise emails, calls and correspondence. • Draft and prepare professional correspondence in Arabic and English. • Act as a trusted point of contact for colleagues, clients and external contacts. • Escalate urgent or sensitive matters to the CEO appropriately. Meetings & Follow-Up • Arrange meetings, calls and venues and prepare relevant documents. • Attend meetings when required, take minutes and track agreed actions. • Follow up with relevant individuals to ensure deadlines and commitments are met. Travel & Personal Arrangements • Organise domestic and international travel, including flights, hotels, visas and ground transportation. • Prepare clear and detailed travel itineraries. • Accompany the CEO on business travel when required. • Coordinate business and personal appointments, reservations and other practical arrangements as requested. Administration & Confidential Support • Maintain organised electronic records, contact lists and confidential documents. • Prepare expense claims and maintain receipts and supporting documentation. • Track outstanding requests, approvals and administrative matters. • Handle sensitive information with the highest level of confidentiality. Candidate Profile • Proven experience as a Personal Assistant, Executive Assistant or Private PA supporting a CEO, business owner or senior executive. • Fluent Arabic and English, both written and spoken. • Excellent diary management, travel coordination and administrative skills. • Strong written and verbal communication skills. • Highly organised with exceptional attention to detail and follow-through. • Confident using Microsoft Outlook, Word, Excel and PowerPoint. • Professional, discreet, trustworthy and reliable. • Proactive, resourceful and able to anticipate the needs of a senior executive. • Comfortable handling changing priorities and last-minute requests. • Willing and able to travel internationally with the CEO when required. • Flexible regarding working hours, including evenings, weekends or outside standard office hours when necessary. Location & Flexibility Muscat, Oman • This is a demanding but rewarding position requiring a high level of trust, discretion, availability and flexibility. The successful candidate will work closely with the CEO and must be comfortable supporting both business and personal arrangements as required. Show more Show less

Proven experience as a Personal Assistant, Executive Assistant or Private PA supporting a CEO, business owner or senior executive. Fluent Arabic and English, both written and spoken. Excellent diary management, travel coordination and administrative skills. Strong written and verbal communication skills. Highly organised with exceptional attention to detail and follow-through. Confident using Microsoft Outlook, Word, Excel and PowerPoint. Professional, discreet, trustworthy and reliable. Proactive, resourceful and able to anticipate the needs of a senior executive. Comfortable handling changing priorities and last-minute requests. Willing and able to travel internationally with the CEO when required. Flexible regarding working hours, including evenings, weekends or outside standard office hours when necessary.

Diary & Daily Organisation: Manage the CEO’s diary, appointments and commitments across multiple businesses. Coordinate schedules, prioritise appointments and resolve diary conflicts. Anticipate requirements and ensure sufficient time for meetings, preparation and travel. Handle last-minute changes efficiently and keep the CEO fully informed. Communication & Correspondence: Manage and prioritise emails, calls and correspondence. Draft and prepare professional correspondence in Arabic and English. Act as a trusted point of contact for colleagues, clients and external contacts. Escalate urgent or sensitive matters to the CEO appropriately. Meetings & Follow-Up: Arrange meetings, calls and venues and prepare relevant documents. Attend meetings when required, take minutes and track agreed actions. Follow up with relevant individuals to ensure deadlines and commitments are met. Travel & Personal Arrangements: Organise domestic and international travel, including flights, hotels, visas and ground transportation. Prepare clear and detailed travel itineraries. Accompany the CEO on business travel when required. Coordinate business and personal appointments, reservations and other practical arrangements as requested. Administration & Confidential Support: Maintain organised electronic records, contact lists and confidential documents. Prepare expense claims and maintain receipts and supporting documentation. Track outstanding requests, approvals and administrative matters. Handle sensitive information with the highest level of confidentiality.