Office Assistant / Executive Assistant — (Dubai, Freelance Contract)

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics Position Purpose TAIT is seeking a proactive, organized, and detail-oriented Office Assistant / Executive Assistant to support the MENA Region, as well as assist with general office coordination and team support. This role is essential to ensuring smooth daily operations, effective scheduling, timely follow-up, and administrative support across the regional office. Role is anticipated to be in on site in our Dubai office, Monday to Friday business hours for a six month freelance contract (may have a possibility to extend). Responsibilities • Manage calendar scheduling, meeting coordination, and appointment planning for executive team. • Arrange internal and external meetings, including agendas, room bookings, video calls, and follow-up actions. • Support travel coordination, itineraries, accommodation bookings, and expense tracking. • Assist with day-to-day administrative tasks, document preparation, filing, and correspondence. • Support the wider MENA team with office coordination, meeting logistics, and administrative requests. • Help manage office supplies, vendor coordination, courier requests, and general office needs. • Track deadlines, follow up on action items, and help ensure priorities are organized and completed on time. • Maintain confidentiality and handle sensitive information with professionalism. • Act as a point of contact between the executive team, team members, clients, partners, and internal departments. Position Requirements • Previous experience as an Office Assistant, Personal Assistant, Executive Assistant, or similar role in MENA region. • Strong scheduling, organization, and time-management skills. • Excellent written and verbal communication skills. • Ability to multitask and prioritize in a fast-paced environment. • Strong attention to detail and a proactive approach to problem-solving. • Proficiency in Microsoft Office, Outlook, Teams, and general administrative tools. • Professional, discreet, reliable, and able to support senior leadership effectively. TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws. Show more Show less