Front Desk Receptionist

Company Overview Meinhardt is one of the world’s most respected engineering consultancies, with a proven track record of delivering innovative, buildable, and sustainable solutions across buildings, infrastructure, and mission-critical facilities. With over 6,000 professionals across 61 offices worldwide, Meinhardt partners with leading developers, governments, and private clients to shape cities and communities.. Our Vision, Mission & Values • Vision: Be the world’s preferred urban & infrastructure solutions provider. • Mission: Deliver commercially successful, highly buildable, sustainable solutions exceeding clients’ expectations. • Values: Accountability, Collaboration, Diversity, Entrepreneurship, Integrity, Innovation, Ownership, Respect, Sustainability. Position Overview We are seeking a professional and well-organized Receptionist to support the smooth day-to-day operations of our Abu Dhabi office. The role involves managing front desk activities, welcoming visitors, handling calls and correspondence, and providing administrative support to ensure a professional and efficient office environment. Responsibilities • Welcome visitors, clients, and guests in a professional and courteous manner. • Manage front desk operations and ensure the reception area is presentable at all times. • Answer, screen, and direct incoming phone calls and general enquiries. • Coordinate meeting room bookings and support meeting arrangements. • Receive, sort, and distribute incoming mail, courier packages, and office deliveries. • Support travel, hotel, and logistics arrangements when required. • Maintain office records, contact lists, and administrative documentation. • Coordinate with building management, suppliers, and service providers as needed. • Assist with office supplies, stationery, and pantry stock monitoring. • Provide general administrative support to management and office teams. • Ensure confidentiality, professionalism, and proper handling of office communications. Qualifications & Experience • Diploma or Bachelor’s degree in Business Administration, Office Management, or a related discipline. • Minimum 2–5 years of experience in a receptionist, front desk, or administrative support role. • Previous experience within engineering consultancy, construction, real estate, or professional services environments is preferred. • Strong communication and interpersonal skills. • Professional appearance and customer-service mindset. • Good organizational skills with the ability to manage multiple tasks. • Fluency in English is required; Arabic language skills are advantageous. Technical Skills • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Experience managing phone systems, meeting bookings, and office coordination tools. • Good document control, filing, and administrative coordination skills. Preferred Attributes • Experience working in a multinational or corporate office environment. • Strong attention to detail and ability to work independently. • Positive attitude, reliability, and a proactive approach to office support. • Ability to communicate professionally with clients, visitors, and internal teams. • Flexibility to support wider administrative and office coordination tasks when required. Please submit /forward your CV to [email protected] if you meet the above requirements. Good Luck Show more Show less

Diploma or Bachelor’s degree in Business Administration, Office Management, or a related discipline. Minimum 2–5 years of experience in a receptionist, front desk, or administrative support role. Previous experience within engineering consultancy, construction, real estate, or professional services environments is preferred. Strong communication and interpersonal skills. Professional appearance and customer-service mindset. Good organizational skills with the ability to manage multiple tasks. Fluency in English is required; Arabic language skills are advantageous.

Welcome visitors, clients, and guests in a professional and courteous manner. Manage front desk operations and ensure the reception area is presentable at all times. Answer, screen, and direct incoming phone calls and general enquiries. Coordinate meeting room bookings and support meeting arrangements. Receive, sort, and distribute incoming mail, courier packages, and office deliveries. Support travel, hotel, and logistics arrangements when required. Maintain office records, contact lists, and administrative documentation. Coordinate with building management, suppliers, and service providers as needed. Assist with office supplies, stationery, and pantry stock monitoring. Provide general administrative support to management and office teams. Ensure confidentiality, professionalism, and proper handling of office communications.