Administrative Assistant

------ UAE Nationals ONLY ----- Antal International is collaborating with one of the UAE’s leading government entities on a landmark initiative aimed at modernizing and strengthening the nation’s financial infrastructure. Our client, a key part of this strategic government initiative, is focused on transforming the UAE’s financial ecosystem through the use of artificial intelligence, advanced data analytics, and cutting-edge digital technologies. We are currently seeking to hire a Administration Assistant / Front Office & HR Support professional to support executive operations and HR coordination within this high-profile environment. Title - Administration Assistant / Front Office & HR Support Salary - AED 15,000 to AED 20,000 + Benefits Location - Abu Dhabi Role Overview The Senior Executive Office Coordinator / Front Office & HR Support Lead will manage front office operations while also providing high-level executive, administrative, and HR coordination support. The role serves as a key enabler for both leadership efficiency and HR operational excellence within a highly regulated and confidential financial environment. This position requires strong organizational capability, HR exposure, and the ability to interact confidently with senior stakeholders, regulators, and executive leadership. Key Responsibilities Executive & Administrative Support • Provide direct support to senior leadership and executive teams • Manage complex calendars, meeting coordination, and executive scheduling • Prepare presentations, reports, briefings, and executive correspondence • Coordinate internal and external meetings including logistics, agendas, and follow-ups • Maintain strict confidentiality in handling sensitive information Front Office & Stakeholder Management • Lead front office operations as the primary contact for VIPs, regulators, and visitors • Ensure a seamless, professional reception experience aligned with corporate standards • Manage visitor access, security protocols, and reception administration • Act as liaison between executives, employees, and external stakeholders HR Coordination & Support (Core Function) • Support HR team in day-to-day HR operations and administrative processes • Assist with onboarding and induction of new employees (documentation, access, setup Coordination) • Maintain employee records, HR files, and data accuracy in HR systems • Coordinate interview scheduling, candidate visits, and recruitment logistics • Support HR communications, announcements, and internal employee engagement activities • Assist in tracking attendance, leave records, and HR compliance documentation • Coordinate with payroll/HR operations teams where required Office & Operations Management • Oversee general office administration and ensure smooth daily operations • Manage vendors, office supplies, and service providers • Coordinate facility management and workspace readiness • Support procurement requests and administrative budgeting inputs Meeting & Event Coordination • Organize leadership meetings, workshops, and internal events • Coordinate logistics for executive-level sessions and strategic gatherings • Ensure meeting rooms are prepared with required materials and technology setup Required Skills & Qualifications • Bachelor’s degree in Business Administration, HR, or related field • 5–8 years of experience in executive support, office coordination, or HR administration • Prior exposure to HR operations or HR coordination is essential • Strong proficiency in MS Office (PowerPoint, Excel, Outlook) • Excellent written and verbal communication skills (English and Arabic is MUST) • High level of professionalism, discretion, and stakeholder management ability • Strong multitasking and organizational skills Show more Show less