Executive Assistant (Abu Dhabi)

Job summary: To provide high-level administrative and executive support to Chief Officers, ensuring efficient management of schedules, communications, and administrative tasks while maintaining confidentiality and professionalism. General Responsibilities: Policy, Procedures, Process and Systems • Ensure the compliance of organization’s policy, systems, processes, procedures, and controls in line with group delegation of authority policy so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner. Reporting • Ensure that all reports are completed timely and comply with the business policies and standards. • Manage the preparation of periodical management reports and progress reports to keep the business senior management informed about the progress of various initiatives and to facilitate decision-making. • Comply with organization’s requirements in a timely manner. Job Specific Responsibilities: • Manage the Chief Officer’s calendar, schedule meetings, and coordinate travel arrangements. • Prepare and organize materials for meetings, presentations, and reports. • Act as the first point of contact for internal and external stakeholders. • Screen, prioritize, and handle incoming correspondence, emails, and calls. • Draft, edit, and review official communications on behalf of the Chief Officer. • Maintain and organize confidential files and records. • Support the planning and execution of departmental events or engagements. • Monitor deadlines and follow up on action items. • Assist with special projects, research, and data collection as assigned. • Coordinate cross-departmental communication and collaboration. HSE, Security, and Risk Protocols: • The Employee shall adhere to all the HSE, Security and Risk Management Rules & Procedures communicated by the company, including: • Taking reasonable care of their own health, safety, and security. • Taking reasonable care of the health, safety and security of persons that may be affected by their acts or omissions at work. • Co-operate with their employer with respect to any instruction and/or actions taken by the employer to protect the employee and/ or comply with HSE and security requirements. • Report to their immediate line manager any situation which they have reason to believe could present a risk, hazard, or issue to an individual or the company and which they cannot correct themselves. • Report all HSE and security incidents and work-related injuries. • Not intentionally or recklessly interfere with or misuse anything provided at the workplace that supports the interest of HSE, security and welfare. Essential Requirements • Professional certification in Business Administration or related fields. • 6 years of relevant working experience • Arabic speaker with high English proficiency • Strong analytical, presentation and communications skills Desired Requirements • Bachelor’s degree or equivalent professional certification in Business Administration or related fields. • 9 years of relevant working experience Show more Show less

Essential Requirements: Professional certification in Business Administration or related fields. 6 years of relevant working experience. Arabic speaker with high English proficiency. Strong analytical, presentation and communications skills. Desired Requirements: Bachelor’s degree or equivalent professional certification in Business Administration or related fields. 9 years of relevant working experience.

Manage the Chief Officer’s calendar, schedule meetings, and coordinate travel arrangements. Prepare and organize materials for meetings, presentations, and reports. Act as the first point of contact for internal and external stakeholders. Screen, prioritize, and handle incoming correspondence, emails, and calls. Draft, edit, and review official communications on behalf of the Chief Officer. Maintain and organize confidential files and records. Support the planning and execution of departmental events or engagements. Monitor deadlines and follow up on action items. Assist with special projects, research, and data collection as assigned. Coordinate cross-departmental communication and collaboration.