Executive Assistant to CEO

Job Description We are seeking a highly experienced and skilled Executive Assistant to provide top-level support to our CEO. The ideal candidate will possess extensive experience in an executive role supporting senior executives, preferably within the architecture design, or engineering industries. In addition, you must have an excellent command of the English language and strong IT skills, including proficiency in AI tools and applications. Responsibilities Business Support: · Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements, to ensure optimal time management and efficiency. · Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications and requests on behalf of the CEO. · Prepare and coordinate materials for meetings, presentations, and reports, ensuring accuracy and timeliness. · Conduct research, compile data, and prepare briefing documents to support the CEO in decision-making and strategic planning. · Assist in the organization and execution of key business initiatives, projects, and events, collaborating with cross-functional teams as needed. · Handle confidential and sensitive information with the utmost discretion and professionalism. · Manage the CEO's personal calendar and commitments, coordinating personal appointments and Other obligations. · Act as a trusted confidant and advisor to the CEO, providing support, guidance, and assistance in both professional and personal matters. · Oversee office cleanliness and maintenance, coordinating with the concerned parties as needed. · Maintain and update company profiles, marketing materials, and corporate promotional items and giveaways. · Support the Development and Design teams with presentations, printouts, and Apollo system entries. · Coordinate and oversee IT support processes, liaising with the remote IT team to troubleshoot technical issues, manage user access and equipment, and maintain IT records. · Coordinate and administer HR processes from recruitment and onboarding through employment, ensuring employee records and HR files remain accurate and up to date. Qualifications · Bachelor’s degree in Business Administration, Management, or a related field. · Minimum 5+ years of experience in an executive assistant role to senior executives. · Industry experience in architecture design, engineering, or similar fields is highly desirable. · Excellent organizational and time management skills. · Strong communication and interpersonal skills, with excellent command of English and preferably Arabic, spoken and written. · Advanced IT skills, including proficiency in Microsoft Office Suite, project management software, and familiarity with AI tools (e.g., Claude, ChatGPT, scheduling assistants, etc.) · Experience with travel arrangements, expense reporting, and managing high-level projects is a plus. · Ability to work independently, manage multiple priorities, and adapt in a fast-paced environment.