Office Manager / Administrator

WHO ARE WE? DataOne designs, develops, and operates sustainable AI Factories, combining energy, infrastructure, and artificial intelligence at industrial scale. We operate large-scale digital and energy infrastructures internationally, delivering concrete projects measured in hundreds of megawatts and designed for long-term operational performance. At DataOne, we are builders and operators. We prioritize real-world execution, operational excellence, and measurable impact. YOUR ROLE As an Office Manager / Administrator, you will be responsible for ensuring the smooth and efficient day-to-day operation of the DataOne office. You will oversee general office needs, coordinate suppliers and service providers, manage administrative activities, and ensure that the workplace remains organized, professional, properly equipped, and welcoming for employees and visitors. You will also provide occasional administrative support to the HR team and other departments when needed. This is a hands-on and varied position requiring excellent organization, attention to detail, autonomy, and the ability to manage multiple priorities in a fast-paced environment. KEY RESPONSIBILITIES Office Management & Administration - Manage the day-to-day administrative operations of the office. - Ensure the office is organized, well maintained, professional, and fully operational. - Manage office supplies, stationery, equipment, furniture, and other workplace requirements. - Monitor stock levels and coordinate purchases and replenishment when necessary. - Coordinate with suppliers, vendors, building management, cleaning services, maintenance providers, couriers, and other external partners. - Organize repairs and maintenance of office equipment and facilities. - Handle incoming and outgoing mail, deliveries, correspondence, and general office communications. - Maintain accurate and organized filing systems for administrative documents and company records. - Coordinate meeting rooms and ensure they are prepared and equipped when required. - Support the organization of internal meetings, company events, and employee activities. - Assist with travel arrangements, accommodation, transportation, and other logistical requirements when necessary. - Act as a key point of contact for employees regarding general office and administrative needs. Administrative & Management Support - Provide general administrative support to management and other departments when required. - Coordinate meetings, appointments, calendars, and internal communications when needed. - Prepare documents, reports, presentations, spreadsheets, and administrative trackers. - Maintain organized records of contracts, invoices, quotations, and other administrative documents. - Follow up on pending administrative requests to ensure timely completion. - Support communication and coordination between departments. - Assist with ad hoc administrative projects and operational requests. Office Expenses & Supplier Coordination - Track office-related expenses and maintain accurate administrative records. - Collect and organize invoices, quotations, purchase requests, and supporting documentation. - Request quotations from suppliers and service providers when required. - Coordinate office purchases and ensure appropriate documentation is maintained. - Support the Finance team with office-related invoices and expense documentation. - Identify opportunities to improve office processes and optimize administrative costs. HR Team Support - Provide administrative support to the HR team when needed. - Assist with occasional HR-related administrative tasks and document preparation. - Support the coordination of interviews, meetings, or onboarding activities when requested. - Handle HR-related information with appropriate confidentiality and discretion. Benefits WHY JOIN DATAONE? - Join a fast-growing international company developing ambitious AI and digital infrastructure projects. - Play a central role in ensuring the smooth and efficient operation of DataOne's office. - Work closely with employees, management, and different departments across the organization. - Take ownership of varied responsibilities and have a direct impact on the day-to-day workplace experience. - Develop broad experience across office management, administration, supplier coordination, and internal operations. - Work in an international, dynamic, and results-driven environment. - Benefit from professional development and career-growth opportunities as DataOne continues to expand

Office Management & Administration: Manage day-to-day administrative operations; keep the office organized, professional, and fully operational; manage office supplies, equipment, and facilities; monitor stock and coordinate purchases; liaise with suppliers, vendors, building management, cleaning services, maintenance providers, couriers; organize repairs and maintenance; handle mail, deliveries, and general communications; maintain filing systems; coordinate meeting rooms; support internal meetings, events, and employee activities; assist with travel arrangements and logistics; serve as a point of contact for employee needs. Administrative & Management Support: provide general administrative support to management and other departments; coordinate meetings, calendars, and internal communications; prepare documents, reports, presentations, spreadsheets, and trackers; maintain records of contracts, invoices, quotations and other documents; follow up on administrative requests; support cross-department coordination; assist with ad hoc projects. Office Expenses & Supplier Coordination: track office expenses and maintain records; collect and organize invoices and purchase documentation; request quotations from suppliers; coordinate purchases; support Finance with invoices and expense docs; identify ways to improve processes. HR Team Support: provide administrative support to HR; assist with HR-related tasks and onboarding activities; handle confidential information appropriately.