Operations & Admin assistant

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall). Responsibilities Administration - Ordering, activating, and tracking SIM cards for employees - Receiving, sending, and tracking correspondence and courier deliveries - Preparing, coordinating, filing, and monitoring contract deadlines - Handling management requests, including personal errands Reporting and Record-Keeping - Maintaining and updating internal reports - Organizing and maintaining reporting documentation - Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return HR Support - Tracking employee leave and maintaining leave records - Tracking employee birthdays and organizing birthday greetings - Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions Vendor Management - Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers - Requesting quotations, placing orders, and monitoring deadlines and quality Communications - Managing and moderating work-related chats - Maintaining timely communication with employees and vendors via messaging apps Benefits - Fixed salary - Visa sponsorship - Medical insurance - Annual paid leave - Modern office - Dynamic, fast-growing, and collaborative team - Professional growth and career development opportunities

Administration: Ordering, activating, and tracking SIM cards for employees; Receiving, sending, and tracking correspondence and courier deliveries; Preparing, coordinating, filing, and monitoring contract deadlines; Handling management requests, including personal errands. Reporting and Record-Keeping: Maintaining and updating internal reports; Organizing and maintaining reporting documentation; Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return. HR Support: Tracking employee leave and maintaining leave records; Tracking employee birthdays and organizing birthday greetings; Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions. Vendor Management: Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers; Requesting quotations, placing orders, and monitoring deadlines and quality. Communications: Managing and moderating work-related chats; Maintaining timely communication with employees and vendors via messaging apps.