Human Resources Generalist

About the role

Requirements

• HR Administration & Employee Lifecycle:
• - Manage employee lifecycle administration, including contracts, onboarding documentation, transfers, promotions, and offboarding.
• - Prepare employment contracts, amendments, certificates, and other HR documentation in accordance with company policies and local labor regulations.
• - Maintain accurate, confidential, and up-to-date employee records.
• - Manage leave, absence, and attendance records and follow up on any discrepancies.
• - Support payroll preparation by consolidating and verifying relevant employee information.
• - Ensure compliance with internal HR policies, labor regulations, and audit requirements.
• - Respond to employee questions regarding HR policies, benefits, and administrative procedures.
• Recruitment & Onboarding:
• - Support hiring managers with job postings, CV screening, and interview coordination.
• - Manage candidate communication throughout the recruitment process.
• - Assist with reference checks and preparation of job offers.
• - Coordinate and facilitate new employee onboarding, including welcome sessions, induction schedules, and required documentation.
• - Work closely with IT, facilities, and department managers to ensure new employees are fully equipped from their first day.
• - Monitor probation periods and follow up on required reviews.
• Site & Office Administration:
• - Support day-to-day office administration, including supplies, vendors, and facilities-related requests.
• - Coordinate with external service providers, including maintenance, security, cleaning, and catering.
• - Support site health, safety, and compliance requirements.
• - Coordinate logistics for meetings, employee events, and site visits.
• - Support office budget and expense tracking when required.
• Employee Relations & HR Support:
• - Maintain a visible and approachable HR presence and build strong relationships with employees and managers.
• - Act as a first point of contact for employee concerns and support the resolution or escalation of grievances and workplace conflicts.
• - Support managers with performance management, disciplinary procedures, and HR policy application.
• - Contribute to employee engagement initiatives and internal communications.
• - Monitor employee sentiment and escalate emerging concerns to the HR Manager.
• HR Reporting & Odoo HRIS:
• - Maintain accurate employee data within the Odoo HRIS.
• - Conduct regular data quality checks and correct discrepancies.
• - Prepare standard HR reports and dashboards, including headcount, turnover, and absence reporting.
• - Support the HR Manager with ad hoc reporting and data extraction for business and compliance requirements.

Responsibilities

Skills

• Odoo
• HRIS
• Payroll preparation
• Recruitment coordination
• Onboarding
• Employee relations
• Contract preparation
• HR reporting
• Data privacy
• Labor regulations
• Microsoft Office
• Google Workspace
• Process documentation
• Attention to detail
• Communication