Office Manager (Saudi)

A leading company in Real Estate Development and Construction of mega projects, is looking for an Office Manager for the Deputy CEO to work in our head office in Riyadh city. Job Purpose: The Office Manager (Secretary) will primarily manage and coordinate the daily operations of the Deputy CEO's office, ensuring smooth administrative, logistical, and communication support so the Deputy CEO can focus on strategic and operational priorities across the project. Key Responsibilities: • Manage the Deputy CEO's calendar, meetings, travel, and correspondence, prioritizing competing demands. • Act as the primary point of contact between the Deputy CEO's office and internal departments, external stakeholders, contractors, and government entities. • Prepare, review, and edit reports, presentations, minutes of meetings, and official correspondence (English/Arabic). • Track action items and follow up on deliverables across departments on behalf of the Deputy CEO. • Coordinate high-level meetings, site visits, and events, including logistics and briefing materials. • Handle confidential and sensitive information with discretion. • Liaise with PMO, HR, Finance, and Project teams to ensure timely information flow to/from the Deputy CEO's office. • Manage office budget, supplies, and vendor coordination for the executive office. • Supervise administrative/support staff within the office, if applicable. • Support ad hoc strategic initiatives and special projects as assigned by the Deputy CEO. Qualifications: • Bachelor's degree in Business Administration, Management, or related field. • 8–12 years of experience in an executive office/office management role, preferably supporting C-suite or senior leadership in construction, real estate, or large-scale infrastructure/high-rise projects. Skills & Competencies: • Fluent English (spoken and written); Arabic fluency highly preferred/required. • Strong organizational, multitasking, and time-management skills. • Excellent written and verbal communication. • High discretion and professionalism handling confidential matters. • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint); familiarity with document/PMO systems a plus. • Strong stakeholder management across executive, technical, and government levels. • Ability to work under pressure in a fast-paced project environment.

Bachelor's degree in Business Administration, Management, or related field. 8–12 years of experience in an executive office/office management role, preferably supporting C-suite or senior leadership in construction, real estate, or large-scale infrastructure/high-rise projects.

Manage the Deputy CEO's calendar, meetings, travel, and correspondence, prioritizing competing demands. Act as the primary point of contact between the Deputy CEO's office and internal departments, external stakeholders, contractors, and government entities. Prepare, review, and edit reports, presentations, minutes of meetings, and official correspondence (English/Arabic). Track action items and follow up on deliverables across departments on behalf of the Deputy CEO. Coordinate high-level meetings, site visits, and events, including logistics and briefing materials. Handle confidential and sensitive information with discretion. Liaise with PMO, HR, Finance, and Project teams to ensure timely information flow to/from the Deputy CEO's office. Manage office budget, supplies, and vendor coordination for the executive office. Supervise administrative/support staff within the office, if applicable. Support ad hoc strategic initiatives and special projects as assigned by the Deputy CEO.