Administrative Assistant (UAE National)

We are seeking a highly organized and proactive Administrative Assistant (UAE National) to provide comprehensive administrative and operational support to the team in Abu Dhabi. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office by managing administrative tasks, coordinating meetings, maintaining documentation, and supporting internal stakeholders. The ideal candidate will possess excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities in a dynamic and fast-paced environment. Provide administrative support to management and project teams. Manage calendars, schedule meetings, appointments, and coordinate meeting logistics. Prepare correspondence, reports, presentations, and other business documents. Organize and maintain filing systems, records, and confidential documentation. Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-up actions. Coordinate travel arrangements, accommodation bookings, and expense claims as required. Support the preparation of meeting agendas, minutes, and action trackers. Monitor office supplies and coordinate procurement of administrative materials. Assist with onboarding activities and administrative support for new employees. Liaise with internal departments, clients, vendors, and external stakeholders as required. Maintain accurate databases, contact lists, and administrative records.

Minimum 3-5 years of experience in an administrative, office support, or coordinator role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams). Experience managing calendars, meetings, correspondence, and documentation. Strong organizational and time management skills. Ability to handle confidential information with discretion and professionalism. Strong attention to detail and accuracy. Experience working in a corporate, professional services, engineering, consulting, or government-related environment is preferred.

Provide administrative support to management and project teams. Manage calendars, schedule meetings, appointments, and coordinate meeting logistics. Prepare correspondence, reports, presentations, and other business documents. Organize and maintain filing systems, records, and confidential documentation. Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-up actions. Coordinate travel arrangements, accommodation bookings, and expense claims as required. Support the preparation of meeting agendas, minutes, and action trackers. Monitor office supplies and coordinate procurement of administrative materials. Assist with onboarding activities and administrative support for new employees. Liaise with internal departments, clients, vendors, and external stakeholders as required. Maintain accurate databases, contact lists, and administrative records.