Administrator - Part Time إماراتيين (خلاصة القيد)

AECOM is seeking a dynamic and organized Administrator to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment. As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. Job Summary Assist in day-to-day administrative tasks Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards. Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies. Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval. Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables. Draft and edit professional emails, letters, and other correspondence as needed. Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team. Collaborate with project managers and team members to assist in project-related administrative tasks. Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team. Assist in data entry tasks related to project milestones, timelines, and resource allocation. Generate basic reports and analyses to support project managers in monitoring project progress. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. Works under general supervision.

Diploma in Business Administration, Office Management, or a related field is preferred. Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities with a keen eye for detail. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with discretion. A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.

Assist in day-to-day administrative tasks • Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards • Provides administrative support to one or more managers within a group, office or business unit including preparing or proofs of correspondence, forms, spreadsheets, or documents, scheduling meetings, making travel arrangements, and/or maintaining inventory of office supplies • Maintain organized filing systems, both physical and digital • Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables • Draft and edit professional emails, letters, and other correspondence • Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team • Collaborate with project managers and team members to assist in project-related administrative tasks • Compile and organize project documentation, including contracts, specifications, and drawings • Assist in data entry tasks related to project milestones, timelines, and resource allocation • Generate basic reports and analyses to support project managers in monitoring project progress • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work • Works under general supervision