Senior Document Controller

We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will be the backbone of our information management operations, ensuring that all project-related documentation is meticulously handled, stored, and accessible to authorized team members. You will play a critical role in maintaining the integrity of our document management systems while upholding the highest standards of security, confidentiality, and compliance. If you're passionate about precision, process improvement, and supporting collaborative teams, we'd love to hear from you. Set up, scan, copy, and store project-related documents in both physical and digital formats, ensuring appropriate organization and accessibility Create and maintain document templates that standardize processes and enhance efficiency across the organization Manage incoming requests for documentation and distribute project information securely to authorized team members Maintain and organize filing systems for both physical and digital records, ensuring all materials are stored according to established protocols Monitor and manage document versions, ensuring that the latest versions are always readily accessible and outdated versions are properly archived Review and verify the accuracy of records, making necessary edits and updates to keep documentation current and compliant with organizational standards Ensure all documentation adheres to relevant regulatory requirements, industry standards, and organizational policies Liaise with project teams at all levels and external stakeholders, facilitating seamless communication and secure information distribution Maintain strict confidentiality regarding sensitive and proprietary documentation Prepare regular and ad-hoc reports on project documentation status and metrics as required Train and support team members on document management processes, systems, and best practices Analyze document-related issues and implement effective solutions to improve workflows and efficiency

Proven work experience as a Document Controller or in a similar document management role Excellent written and verbal communication skills with strong interpersonal abilities Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint Hands-on experience with document management software and Common Data Environments (CDEs) Strong knowledge of Information Management Systems and their applications Exceptional attention to detail with the ability to identify and correct errors Excellent time management and organizational skills with the ability to prioritize multiple tasks Proficient typing and editing capabilities Strong data organization and filing systems expertise Analytical mindset with proven problem-solving abilities, particularly related to document management challenges Demonstrated ability to work collaboratively with diverse teams and across different organizational levels Experience with version control and document lifecycle management Familiarity with project management methodologies and processes Ability to maintain confidentiality and handle sensitive information with discretion Capability to train and mentor team members on document management processes Must be able to obtain necessary security clearances as required by the role

Set up, scan, copy, and store project-related documents in both physical and digital formats, ensuring appropriate organization and accessibility. Create and maintain document templates that standardize processes and enhance efficiency across the organization. Manage incoming requests for documentation and distribute project information securely to authorized team members. Maintain and organize filing systems for both physical and digital records, ensuring all materials are stored according to established protocols. Monitor and manage document versions, ensuring that the latest versions are always readily accessible and outdated versions are properly archived. Review and verify the accuracy of records, making necessary edits and updates to keep documentation current and compliant with organizational standards. Ensure all documentation adheres to relevant regulatory requirements, industry standards, and organizational policies. Liaise with project teams at all levels and external stakeholders, facilitating seamless communication and secure information distribution. Maintain strict confidentiality regarding sensitive and proprietary documentation. Prepare regular and ad-hoc reports on project documentation status and metrics as required. Train and support team members on document management processes, systems, and best practices. Analyze document-related issues and implement effective solutions to improve workflows and efficiency.