Document Controller (Site Supervision)

We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will oversee all documentation processes on-site, ensuring compliance with regulatory requirements and organizational standards. You will supervise documentation activities, maintain accurate records, and coordinate with site teams to ensure seamless document management throughout project execution. Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes Monitor document workflows and identify opportunities to improve efficiency and reduce delays Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards Prepare and maintain documentation reports, logs, and status updates for management review Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations Train and guide site personnel on proper documentation procedures and best practices Identify and resolve documentation discrepancies or non-compliance issues promptly Maintain confidentiality and security of sensitive project documents and information

Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment Demonstrated supervisory or coordination experience managing documentation teams or processes Strong proficiency with document management systems and software Excellent organizational and time management skills with the ability to prioritize multiple tasks Meticulous attention to detail and commitment to accuracy in record-keeping Solid understanding of compliance requirements and regulatory standards in construction or engineering projects Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred) Proficiency in Aconex

Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission. Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards. Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation. Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes. Monitor document workflows and identify opportunities to improve efficiency and reduce delays. Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards. Prepare and maintain documentation reports, logs, and status updates for management review. Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations. Train and guide site personnel on proper documentation procedures and best practices. Identify and resolve documentation discrepancies or non-compliance issues promptly. Maintain confidentiality and security of sensitive project documents and information.