Private Personal Assistant / Personal Secretary – Family Office

Private Personal Assistant / Personal Secretary – Family Office Company: MASA Arabia Contracting Company (MASCON) Location: Dammam, Saudi Arabia (subject to confirmation) Employment Type: Full-Time | On-Site Experience: Minimum 3 Years About the Role MASA Arabia Contracting Company (MASCON) is seeking an experienced, highly organized, trustworthy, and discreet Private Personal Assistant / Personal Secretary to provide dedicated support to a private family principal. This is a unique position focused exclusively on managing the personal, household, travel, and administrative requirements of a busy private individual. The principal manages an active household, travels frequently, and requires a reliable assistant to coordinate daily arrangements, household personnel, appointments, travel logistics, and personal commitments. The successful candidate will be based at the company's offices but will work exclusively for the principal and will not be involved in the contracting company's business operations. Key Responsibilities Personal Assistance & Daily Organization • Manage the principal's personal calendar, appointments, commitments, and daily schedule. • Organize personal engagements, reservations, and family-related arrangements. • Handle calls, messages, correspondence, and administrative requests. • Anticipate requirements and proactively follow up on outstanding matters. Travel & Logistics • Arrange frequent domestic and international travel, including flights, hotels, transportation, and reservations. • Prepare detailed travel itineraries and coordinate all necessary arrangements. • Handle last-minute travel changes, cancellations, and special requests. • Coordinate with travel agencies, airlines, hotels, and relevant service providers. Household & Staff Coordination • Coordinate with household staff regarding schedules, tasks, and daily requirements. • Liaise with drivers, domestic staff, maintenance providers, and other service providers. • Organize household-related appointments, deliveries, purchases, and services. • Follow up on assigned household matters to ensure timely completion. • Act as a central point of coordination between the principal and relevant household personnel. Confidentiality & Personal Administration • Handle sensitive personal, family, and household information with complete discretion. • Maintain organized records, important documents, and confidential correspondence. • Manage multiple requests simultaneously while maintaining attention to detail. • Provide dependable, professional, and responsive assistance. Mandatory Requirements • Minimum 3 years of proven experience as a Personal Assistant, Personal Secretary, Executive Assistant, or in a comparable private-support role. • Professional fluency in Arabic and English, both written and spoken. • Proven experience managing complex schedules, appointments, and travel arrangements. • Excellent organizational, communication, and multitasking skills. • High standards of confidentiality, professionalism, and discretion. • Strong computer skills, including Microsoft Office, email, and calendar management. • Ability to work independently, take initiative, and adapt to changing priorities. • Willingness to work full-time from the company's offices while supporting a private principal exclusively. Preferred Qualifications • Five or more years of relevant experience. • Previous experience supporting a private individual, family, or high-profile principal. • Experience coordinating household staff and domestic arrangements. • Fluency in additional languages. • Strong professional references. Important Information for Applicants This is a private personal assistance role, not a traditional corporate secretarial position. The selected candidate will support a private principal with a busy lifestyle, frequent travel, household personnel, personal appointments, and ongoing family-related arrangements. We are seeking a dependable, resourceful, and service-oriented professional who understands the importance of discretion, flexibility, and exceptional organization. Only applicants with relevant professional experience will be considered.

Minimum 3 years of proven experience as a Personal Assistant, Personal Secretary, Executive Assistant, or in a comparable private-support role. Professional fluency in Arabic and English, both written and spoken. Proven experience managing complex schedules, appointments, and travel arrangements. Excellent organizational, communication, and multitasking skills. High standards of confidentiality, professionalism, and discretion. Strong computer skills, including Microsoft Office, email, and calendar management. Ability to work independently, take initiative, and adapt to changing priorities. Willingness to work full-time from the company's offices while supporting a private principal exclusively.

Personal Assistance & Daily Organization: Manage the principal's personal calendar, appointments, commitments, and daily schedule. Organize personal engagements, reservations, and family-related arrangements. Handle calls, messages, correspondence, and administrative requests. Anticipate requirements and proactively follow up on outstanding matters. Travel & Logistics: Arrange frequent domestic and international travel, including flights, hotels, transportation, and reservations. Prepare detailed travel itineraries and coordinate all necessary arrangements. Handle last-minute travel changes, cancellations, and special requests. Coordinate with travel agencies, airlines, hotels, and relevant service providers. Household & Staff Coordination: Coordinate with household staff regarding schedules, tasks, and daily requirements. Liaise with drivers, domestic staff, maintenance providers, and other service providers. Organize household-related appointments, deliveries, purchases, and services. Follow up on assigned household matters to ensure timely completion. Act as a central point of coordination between the principal and relevant household personnel. Confidentiality & Personal Administration: Handle sensitive personal, family, and household information with complete discretion. Maintain organized records, important documents, and confidential correspondence. Manage multiple requests simultaneously while maintaining attention to detail. Provide dependable, professional, and responsive assistance.